Project documentation requirements include daily diaries, quantity records, material certifications, test reports, progress photos, and as-built drawings. Daily diary entries include: weather, crew size, equipment on site, work activities, quantities placed, test results, visitors, and safety incidents. Caltrans uses electronic documentation systems. Final project records submitted within 60 days of project acceptance. Record retention per federal requirements: minimum 3 years after final voucher.
References: AASHTO current edition, CA Standard Specifications, FHWA Technical Advisories, and applicable federal regulations (23 CFR). Contractors shall maintain current copies of all referenced standards on the project site.
Source: Caltrans Construction Manual, 2024 Edition. Pages 27–28 of 29.