Section 637 — Facilities and Services
Description
637.01This work consists of providing, installing, maintaining, and removing facilities and services for the exclusive use of Government personnel.
Construction Requirements
637.02General. Provide the facilities and services starti ng no later than 14 days before starting on- site construction activities and ending no sooner than 21 days after on- site construction activities have concluded for all contract work. Provide notice for removal or termination date for facilities and service s. Submit a list of facilities, proposed facility locations, services, furnishings, and equipment for approval before committing to or signing any agreements or leases for these items. Comply with applicable ordinances, safety codes, rules, and regulations . If facilities or services become defective, are damaged, stolen, or for other reasons do not function as intended; repair or provide a replacement within 8 hours after being notified. Repairs and replacements are subject to approval. Pay bills, including taxes and fees, for facilities and services by the payment due date. Remove facilities and services when directed.
637.03Facilities. Perform site work to accommodate the placement or construction of facilities. Conform to Sub section 107.10(d) . Provide and maintain facilities according to Tables 637-1 and 637-2. If not otherwise specified, provide furnishings of standard size, character, and condition for their function. Provide batteries and light bulbs necessary for the provided furnishings. Provide safe, secure, sanitary, weatherproof buildings or trailers in good condition. Provide services according to Subsection 637.04. Restore the ground to its original condition upon removal of facilities.
(a)Field office. Provide one of the following:
(1)Office trailer. Provide a portable office trailer. Locate the office trailer on or adjacent to the project site, or as directed. Locate the trailer so that it can be accessed 24 hours a day, 7 days a week. Provide exterior lighting to illuminate the area surrounding the Government field office at night. Equip the lights with photocell sensor devices and motion detectors to activate the lights. (2) Commercial office space. Provide office space at a commercial development adjacent to or near the project site.
(b)Residential housing. If the unit is part of a larger building, separate units with partitions and provide separate outside doors with locks. 775 Table 637-1 Minimum Requirements for Field Facilities and Associated Services
Property Field
Office , Each Residential
Housing,
Each
Floor space, square feet 400 880 Locking outside door, deadbolt with 2 sets of keys 1 1 Steps with slip -proof tread and handrails ✓(1) ✓(1) Windows with locks 2 3 Total window area, square feet 30 60 Ceiling height, 7 feet ✓ ✓ Rooms including toilet room 4 5(2) Room size, except toilet room, square feet 100 100 Closet, 45 -cubic foot − 2 Shelves, 12- inch depth, square feet 12 12 Electrical lighting ✓ ✓ Heat and air conditioning, maintain temperature of 72±7 °F(3) ✓ ✓ Adequate electrical outlets ✓ ✓ Surge protectors 3 3
Adequate electricity
(120 and 240 V, 60 cycle as applicable) ✓ ✓ Adequate potable water supply ✓ ✓ Drinking water cooler with water supply ✓ − Sink with faucets for both hot and cold water ✓ ✓ Adequate hot and cold water supply − ✓ Shower/bath facilities − ✓ Parking for three vehicles on gravel, or paved surface ✓ ✓ 6-foot- high chain link fence with gate around building and parking area ✓ −
(1)As required by local code.
(2)Includes two bedrooms.
(3)If window air conditioning is provided, provide a separate unit for each room 776 Table 637-2
Minimum Facility Furnishings
Property Field
Office, Each Residential
Housing,
Each
Table, wood or like, 96 inches L x 30 inches W x 30 inches H 3 − File cabinet, 2 -drawer, fire resistant, metal, with lock and keys 1 − File cabinet, 4 -drawer, metal 1 − Desk, wood or like, 60 inches L x 30 inches W x 30 inches H(1) 2 − Desk lamp(1) 2 − Office chair(1) 5 − Storage cabinet, 72 inches L x 36 inches W x 18 inches H 1 − Fire extinguisher 1 2 Refrigerator, 18 -cubic foot 1 1 Range and oven, standard 36 -inch − 1 Microwave oven, 1.1 cubic foot, 1100 watt 1 1 Kitchen table with 4 chairs, wood or like, 60 inches L x 36 inches W x 30 inches H, minimum − 1 set Sofa, 90 inches L x 38 inches W x 34 inches H, minimum − 1 Coffee table, 36 inches L x 18 inches W x 16 inches H, minimum − 1 Recliner chair − 2 End table, 28 inches L x 17 inches W x 20 inches H, minimum − 3 Table lamp, 26 inches H, minimum − 3 Queen bed with frame, mattress, and box spring as necessary − 2 Nightstand, 20 inches L x 20 inches W x 25 inches H, minimum − 4 Nightstand lamp, 26 inches H, minimum − 4 Dresser, six -drawer, wood or like − 2 Television, 40 -inch − ✓ Laundry (washer and dryer) − ✓ Vacuum cleaner, bagless, 12amp − ✓
(1)Meet accepted industry standards for ergonomics.
(c)Storage facility. Provide a storage facility with a minimum floor space of 100 square feet, that is secure, enclosed, covered, and protected from the elements. Secure the storage facility with a padlock or other approved device. Provide keys, lock combinations, or gate codes necessary for entry to the CO. Provide one of the following:
(1)Stand- alone facility. Provide a stand -alone structure or storage container located adjacent to the Government field office, or as directed. Position the facility, or make improvements to the site, so that vehicles can park within 50 feet of the facility for loading and unloading.
(2)Commercial facility. Provide a drive -up storage facility at a commercial development located within 15 roadway miles of the project.
(d)Vehicle. Provide a light duty, 4x4 wheel drive, gasoline powered pickup truck which is 7 model years old or newer and with less than 65,000 miles. Deliver the vehicle to the project site, field office, 777 or alternate location as directed. Do not include branding, stickers, or advertisements on the vehicle. Maintain the vehicle to provide safety and reasonable comfort for the operator with all factory equipment in working order. Provide fuel and perform required maintenance on the vehicle, including regular cleanings. Provide and maintain current vehicle registration and collision and comprehensive insurance. Secure vehicle insurance according to State and Local rules and regulations. Equip the vehicle with tools, equipment, and a roadside emergency kit. Store equipment in a suitable container within the vehicle. Include the following:
(1)Automotive strobe light, amber;
(2)Full-size spare tire and jack;
(3)Jumper cables;
(4)Flares and reflective triangles;
(5)Fire extinguisher;
(6)First aid kit;
(7)Basic tool kit or multitool;
(8)Duct tape;
(9)Blanket;
(10)Flashlight with extra batteries;
(11)Shovel;
(12)Axe or pulaski; and
(13)Ice scraper and snow brush.
637.04Services. Provide utilities and services necessary to operate field offices and residential housing facilities according to Table 637-3 and the following.
(a)Electricity. Provide electrical service from the local utility. Obtain app roval to use generators if electricity cannot be provided to the facility by the utility.
(b)Water. Provide continuous potable water supply.
(c)Natural gas, propane, or heating oil. Provide service from a local utility or provider if required for appliances and furnishings.
(d)Sewer. Provide service from the local utility if required. 778 (e) Portable toilet. Provide portable toilets if sewer or septic hookups are unavailable for field office trailers. Provide one portable toilet with weekly service and cleanings. Locate portable toilet adjacent to the field office, as directed. Provide hand sanitizer and toilet paper. Provide a padlock if requested.
(f)Trash and waste disposal. Provide trash and waste disposal service weekly.
(g)Drinking water. Provide a bottled water di spenser, that can cool and dispens e chilled water. Provide purified drinking water for use with the water dispenser.
(h)Snow removal. Perform snow removal if directed. Plow parking areas and access roads to the provided facilities. Shovel sidewalks and walkways.
(i)Landscape maintenance. Perform landscape maintenance if directed.
(j)Pest control. Perform pest control if directed.
(k)High -speed internet. Provide dedicated commercial high -speed internet service with no bandwidth limitations, data caps, or throttling that meets the following:
(1)Fiber Optic Service (FIOS), Cable Internet Service, or Digital Subscriber Line (DSL), with minimum sp eeds of:
(a)Download speed of 25,000 kilobits per second;
(b)Upload speed of 10,000 kilobits per second;
(2)Equipped with a modem and a router with a firewall or a router and a firewall appliance;
(3)Router with Internet Protocol Version 6 (IPv6) capabi lity, Wi-Fi Protected Access II (WPA2) or higher encryption, Simple Network Management Protocol (SNMP) Monitoring, Dynamic Host Configuration Protocol (DHCP), and at least Category 6 Registered Jack 45 (RJ45) LAN office drop cables; and
(4)Supports simultaneous internet access of at least 3 workstations connected by Category 6 Registered Jack 45 (RJ45) LAN office drop cables. If the required servic e options are not available, alternate internet access service options, including Satellite Internet, a dedicated Transmission System 1 Line (T1), or mobile hotspot (MiFi) may be submitted for approval.
(l)Telephone. Provide telephone if directed. Provide local and long-distance telephone service. Provide two cordless telephones with the following capabilities:
(1)Touch tone, speaker phone, speed dial, hold button, and conference calling features; and
(2)One digital telephone answering machine or voicemail service t hat can answer, record, stor e, and play back telephone messages and has storage capacity of at least 30 minutes in length.
(m)Television. Provide cable or satellite television service. 779 Table 637-3
Services Provided for Facilities
Service Field
Office, Each Residential
Housing,
Each
Electricity (120 and 240 V, 60 cycle as applicable) ✓ ✓ Water ✓ ✓ Natural gas, propane, and heating oil(1) ✓ ✓ Sewer(1) ✓ ✓ Portable toilet(2) ✓ − Trash and w aste disposal ✓ ✓ Drinking water ✓ − Snow removal(3) ✓ ✓ Landscape maintenance(3) ✓ ✓ Pest control(3) ✓ ✓ High -speed internet ✓ ✓ Telephone ✓ ✓ Television − ✓
(1)If required for provided appliances or furnishings.
(2)If indoor flush toilets are not available.
(3)Provide service if directed.
637.05Acceptance. Facilities and services will be evaluated under Subsections 106.02 and 106.04.
Measurement
637.06Measure the Section 637 pay items listed in the bid schedule according to Subsection 109.02 .
Payment
637.07The accepted quantities will be paid at the contract price per unit of measurement for the Section 637 pay items listed in the bid schedule. Payment will be full compensation for the work prescribed in this Section. See Subsection 109.05 . Progress payments for facilities and services by the lump sum or by the each will be paid as follows:
(a)75 percent of the pay item amount will be paid after installation and acceptance for occupancy.
(b)The remai ning portion of the pay item amount will be paid after the facilities and services are removed. DIVISION 700