SECTION 153 – PROGRESS SCHEDULE
153.01 Description
This Section describes the requirements for providing a progress schedule to monitor Contract progress and to evaluate impacts on Contract Time.
153.02 Materials
(Intentionally Blank)
153.03 Procedure
153.03.01 CPM Progress Schedule
Provide a detailed CPM schedule in XER format to the RE using the NJDOT Capital Program Management Construction Scheduling Standard Coding and Procedures for Designers and Contractors Manual and the NJDOT Scheduling Template. The manual and template are available from the Department’s website. Determine the most feasible work sequence that meets the Contract requirements. Ensure that the schedule includes ROW availability dates, permi ts, submittals, working drawings, procurement, fabrication, delivery of materials, construction, and other activities necessary to complete the Work. Schedule the Work according to the staging requirements specified by the Contract. The Contractor may si multaneously perform work designated as part of separate stages where allowed by the Contract or approved by the RE. The Contractor may propose alternate staging. Ensure that proposed alternate staging does not interfere with work done by Others without written concurrence from the affected Others. The Department may reject the proposed alternate staging if it causes an increase to the cost of work done by Others. The Contractor is responsible for the cost of changes or additional work required as a result of completing the work according to the proposed alternate staging. If the Contractor proposes alternate staging, submit a plan detailing the propos ed alternate. Submit a schedule showing the original staging and a schedule showing the proposed alternate staging. The RE may extend its review of the schedule submissions by a reasonable length of time. The Department will not grant time extensions or make payment for delays to construction resulting from extended review time of the proposed alternate staging by the RE, regardless of whether the Department accepts or rejects it. The RE may require the Contractor to submit the proposed alternate stagin g as a VE proposal as specified in 104.02. Ensure that the schedule submission conforms to the following:
1.Provide 1 activity for each discrete component of each Item scheduled in the Proposal. The RE may allow grouping of similar Items into 1 activity. For certain Items, the RE may require the Contractor to provide additional detail for each component to be included in the progress schedule.
2.Provide activity descriptions to ensure that the start, completion, and intermediate status of the Work is readily identifiable. Do not use nonspecific activity descriptions like “Start,” “Continue,” “Complete,” “X percent,” “Y percent,” “Z percent,” or similar.
3.Use activity codes to identify responsibility, class, type, and WBS. Use area activity codes to distinguish the location of work, such as stationing and structure number.
4.For each activity, indicate the calendar used. Ensure that no activity has a duration of less than 1 workday.
5.Ensure that no construction activity has a duration greater than 30 days, unless approved by the RE.
6.Ensure that activity logic and durations are consistent with the Contract.
7.Ensure that all activities, except the project start milestone and project completion milestone, have predecessors and successors. The start of an activity shall have a start-to-start or finish-to-start relationship with preceding activities. The completion of an activity shall have a finish-to-start or finish-to-finish relationship with a succeeding activity. Do not use start-to-finish relationships.
8.Indicate time frames when work is restricted in sensitive areas, including wetlands, floodplains, waterbodies, and parklands, to ensure that appropriate staging and seasonal constraints are reflected.
9.Ensure that seasonal constraints are reflected for Items of work such as stripping, seeding, and planting.
10.Indicate time frames when work is restricted by work performed by Utilities or by Others.
11.Indicate time frames, as specified in 105.05, for the Department to review working drawings.
12.Identify the start and finish dates of stages with Finish Milestones.
13.Identify the Completion and interim co mpletion dates specified in 108.10 with Finish Milestones with a Late Finish Constraint.
14.Use constraint dates only for Completion and interim completion milestones, unless approved by the RE.
15.Calculate the CPM schedule in working days. Ensure that the working day to calendar date relationship is based upon the Contractors proposed work week with allowance for weekends, legal holidays and any special requirements of the Contract.
16.Do not use resource loaded schedules. The progress schedule does not constitute notice and does not satisfy the notice requirements as specified in 104.03.04. Approval of the schedule by the RE does not mod ify the Contract or constitute A cceptance of the feasibility of the Contractor’s logic, activity durations, or assumptions used in creating the schedule. If the schedule reflects a completion date different tha n that specified in 108.10, this does not change the specified completion date. If the RE approves a schedule that reflects a completion date earlier than that specified as the Contract Time, the Department will not accept claims for additional Contract Time or compensation as the result of failure to complete the Work by the earlier date shown on the CPM schedule. Float is the amount of time that an activity may be delayed from its early start wi thout delaying Completion. Float belongs to the Project and is not for the exclusive use of the Contractor or the Department. Submit the preliminary schedule and baseline schedule as follows:
1.Preliminary Schedule Submission. Within 15 days after executing the Contract, submit 1 electronic copy of the preliminary schedule to the RE for review and approval. For contracts with a Total Contract Value of less than $40 million, provide the schedule for at least the first 90 days of the Project. For contracts with a Total Contract Value of more than $40 million, provide the schedule for at least the first 120 days of the Project. Provide a summary activity network for the remainder of Contract Time. Include a written narrative detailing the calendars, the use of multiple shifts per day, and the anticipated production rates. The RE may require 3 color paper copies of the preliminary schedule, Gantt Chart, as specified in 153.03.02.2.e, and a network diagram (PERT) printed on 36 22 inch plans detailing the activity relationships. Ensure that the preliminary schedule includes milestone activities expected to be completed or partially completed before submission and approval of the baseline schedule. Do not begin construction operations until the RE approves the preliminary schedule. Allow 14 days for the RE to review and approve or reject and return the preliminary schedule submission. If the preliminary schedule submission is rejected by the RE, revise and resubmit to the RE for approval within 7 days.
2.Baseline Schedule Submission. Ensure that the baseline schedule depicts the work plan for the entire Contract Time. Submit, as specified in Table 153-03-01-1, 1 electronic copy of the baseline schedule to the RE for approval. The RE may require the Contractor to submit 3 color paper copies of the baseline schedule. Table 153.03.01-1 Baseline Schedule Submission Timeline Project Construction Cost (PCC) ($ million) Days to Submit Baseline Schedule After Approval of Preliminary Schedule PCC < 5 14 5 ≤ PCC < 15 21 15 ≤ PCC < 40 28 PCC ≥ 40 35 Ensure that the baseline schedule submission includes the following:
a.A written narrative explaining the schedule and the Contractor’s general approach for achieving Substantial Completion and Completion as specified in 108.10, including an explanation of calendars used in the schedule.
b.A resource plan indicating the quantity and type of equipment that will be employed and the size and character of the proposed labor force for each operation.
c.The RE may require 3 color paper copies of the tabular reports, as specified in 153.03.02.2, and a printed network diagram (PERT) on 36 22 inch sheets detailing the activity relationships. Within 14 days, the RE will review the baseline schedule and approve or r eject the submission. If rejected, revise and resubmit the baseline schedule, within 7 days, to the RE for review and approval. The RE will review the revised baseline schedule submission and approve or reject the resubmission within 7 days.
153.03.02 CPM Progress Schedule Updates
The RE will designate the due date for the first schedule update when the baseline schedule is approved. The first update is due approximately 2 months following the baseline schedule approval. The RE will designate the data date to be used for each schedule update. Schedule progress review meetings to be held approximately 14 days before the schedule update due date. Prepare activity progress in advance of each meeting. Revis e the logic to reflect the actual sequence of work. Do not submit schedules showing work performed out of sequence. Provide the RE with a report detailing actual start and actual finish dates of activities in progress during the previous 2 months. At the progress review meeting, present and review the progress during the previous 2 months for incorporation into the schedule. Within 14 days from the date of the progress review meeting, submit the schedule update to the RE for approval with the agreed upon changes. Within 14 days, the RE will review the update schedule and approve or reject the submission. If rejected, revise and resubmit the schedule update, within 14 days, to the RE for review and approval. The RE will review the revised schedule update submissions and approve or reject the resubmission within 14 days. Update and submit the subsequent schedule update even if the RE has not approved the previous schedule update. Provide 1 electronic copy for each schedule update. Ensure th at each schedule update conforms to the scheduling requirements specified in 153.03.01, and that each schedule update submission includes the following:
1.Progress Narrative. Provide 3 paper copies of the progress narrative. At a minimum include the following:
1.A description of schedule status.
2.A discussion of current and anticipated delaying problem areas and their estimated schedule effect.
3.A discussion of intermediate milestones specified in the Contract that are behind schedule.
4.A discussion of schedule slippage, pay revisions, and progress along the critical path in terms of days ahead or behind previously established dates.
5.A listin g of logic changes and an explanation for the revisions. Changes in duration, calendars, and revisions to activity relationships are considered logic revisions.
6.A listing of revisions to scheduled activities not worked on during the update period.
2.Tabular Reports. The RE may require 3 color paper copies of the longest path sort, total float sort, responsibility sort, area sort, and Gantt chart. Include the following information for each:
1.Contract title.
2.Data date.
3.Activity ID.
4.Activity description.
5.Activity codes including responsibility, class, area, type, and WBS.
6.Calendar used.
7.Original activity duration and remaining activity duration in working days.
8.Early start and early finish dates, and late start and late finish dates.
9.Total float.
10.Historical (actual) start and finish dates for activities completed or underway to replace calculated early and late dates.
a.Longest Path Sort. Sort activities using the longest path filter.
b.Near Critical Path Sort. Sort activities using the near critical path filter.
c.Responsibility Sort. Group activities by responsibility, and then sort by early start.
d.Area Sort. Group activities by WBS, area, and then sort by early start.
e.Gantt Chart. Provide a precedence-type chart drawn using the early (or actual) start and finish dates. Ensure that the layout output is time-scaled and the size of each activity represented is proportional to the activity duration. Group the activities by WBS and sort by area. Ensure that the titles appear on the left -hand side of the plot. Show completed activities. Clearly identify the critical path. Use a vertical line to indicate the data date and the start of each month. Show Milestones using symbols. Provide a legend explaining symbols and their meanings. If the project falls behind schedule for non -excusable delays, so that the schedule indicates that the Work will not be completed by the Completion date, as specified in 108.10, take the necessary steps to improve progress. Under such circumstances, the RE may direct the Contractor to increase the number of shifts, begin overtime operations, work extra days including weekends and holidays, and supplement its construction plant. Furthermore, the RE may require the Contractor to submit for approval a recovery schedule showing how the Contractor proposes to meet the directed acceleration.
153.03.03 Bar Chart Progress Schedule and Updates
A.Schedule. Determine the most feasible work sequence that meets the Contract requirements. Ensure that the schedule includes ROW availability dates, permits, submittals, working drawings, procurement, fabrication, delivery of materials, construction, and other activities necessary to complete the Work. Schedule the Work according to the staging requirements in the Contract. The Contractor may simultaneously perform work designated as part of separate stages where allowed by the Contract or approved by the RE. Approval of the schedule by the RE does not modify the Contract or constitute Acceptance of the feasibility of the Contractor’s logic, activity durations, or assumptions used in creating the schedule. The progress schedule does not constitute notice and does not satisfy the notice requirements as specified by 104.03.04. Provide 3 color paper copies of a bar chart progress schedule or similar type that is acceptable to the RE for approval as follows:
1.Provide 1 activity for each discrete component of each Item scheduled in the Proposal. The RE may allow grouping of similar Items into 1 activity. For certain Items, the RE may require the Contractor to provide additional detail for each component to be included in the progress schedule.
2.Provide activity descriptions to ensure that the start, completion, and intermediate status of the Work is readily identifiable. Do not use nonspecific activity descriptions like “Start,” “Continue,” “Complete,” “X percent,” “Y percent,” “Z percent,” or similar.
3.Ensure that no construction activity has a duration greater than 30 days, unless approved by the RE.
4.Include the planned start and completion dates for each activity, the duration of each activity, and the sequencing of the activities.
5.Identify the quantity and the estimated daily production rate for critical activities.
6.Indicate time frames when work is restricted in sensitive areas, such as wetlands, floodplains, waterbodies, and parklands, to ensure the appropriate incorporation of staging and seasonal constraints.
7.Ensure that seasonal constraints are reflected for Items of work such as stripping, seeding, and planting.
8.Ensure that the progress schedule is of suitable scale to clearly indicate the duration of each activity. Within 14 days, the RE will review the schedule and approve or reject the submission. If rejected, revise and resubmit the schedule, within 7 days, to the RE for review and approval. The RE will review the revised schedule submission and approve or reject the resubmission within 7 days. If the project falls behind schedule for non-excusable delays, so that the schedule indicates that the Work will not be completed by the Completion date, as specified in 108.10, take the necessary steps to improve progress. Under such circumstances, the RE may direct the Contractor to increase the number of shifts, begin overtime operations, work extra days including weekends and holidays, and supplement its construction plant. Furthermore, the RE may require the Contractor to submit for approval a recovery schedule showing how the Contractor proposes to meet the directed acceleration.
B.Updates. Update the progress schedule to reflect changing conditions. The RE will designate the due date for the first schedule update when the schedule is approved. The first update will be due approximately 2 months following the schedule approval. The RE will designate the data date to be used for each schedule update. Provide a progress narrative with each update submission that includes the following:
1.A description of schedule status.
2.A discussion of current and anticipated delaying problem areas and their estimated schedule effect.
3.A discussion of all intermediate milestones specified in the Contract that are behind schedule.
4.A discussion of schedule slippage, pay revisions, and progress along the critical path in terms of days ahead or behind previously established dates.
153.04 Measurement and Payment
The Department will measure and make payment for Items as follows: Item Pay Unit PROGRESS SCHEDULE LUMP SUM PROGRESS SCHEDULE UPDATE UNIT BAR CHART PROGRESS SCHEDULE AND UPDATES LUMP SUM The Department will make payment for PROGRESS SCHEDULE when the baseline schedule submission is approved by the RE. If the Contractor’s CPM Progress Schedule update is not approved by the date of the progress meeting for the following update, the Department will assess liquidated damages to recover the Department’s increased administrative costs. The Department will assess damages for each delinquent update as follows: Missed or Unapproved Update Liquidated Damage First $5,000 Second consecutive $10,000 Subsequent consecutive $15,000 If, liquidated damages for delinquent updates are applied, and the Contractor subsequently provides an acceptable update, the Department will assess liquidated damages for the next delinquent update at the first liquidated damage rate. The Department will make payment FOR BAR CHART PROGRESS SCHEDULE AND UPDATES as follows:
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Source: Standard Specifications for Road and Bridge Construction, 2019 (rev. 2022-12-21) Edition. Pages 122–126 of 651. View official source ↗