SECTION 929 — FIELD OFFICES 900-75 — FIELD OFFICES
929.01 Description.
This work includes providing and maintaining an adequate weatherproof and ADA compliant field office for the exclusive use of the Engineer and his/her staff during both the Contract period and approximately 180 days thereafter.
929.02 General Requirements.
Location. Locate the field office on a site that is both satisfactory to the Engineer and convenient to the Project site with dedicated parking facilities. Minimum Spatial Requirements. Provide a field office laboratory that contains a minimum of 550 sq ft of floor area, at least three rooms, and a 7-ft minimum of headroom for Small Sized Projects (Contract value < $10,000,000). For Projects with a Contract value ≥ $10,000,000, provide a field office that contains a minimum of 1000 sq ft of floor area, at least five rooms, 7 ft minimum of headroom, and a sufficient number of windows to provide at least 27 sq ft of natural light. Other Requirements.
a.Permits and Inspections. A rrange and comply with all necessary local and State regulatory permits and inspections, including all costs associated therewith.
b.O ccupancy . Provide a field office that is fully equipped, operational , and ready for occupancy at least two weeks before the start of actual construction operations.
c.F ield Office . Protect the field office against fire, flooding, and theft throughout the 24 hours of every day the unit is in service. The Contractor shall be responsible for the loss of any property belonging to the Department that is housed therein due to theft, fire, or natural causes.
d.I nsurance . At the time the field office is made available to the Department , furnish evidence to the Engineer that adequate insurance has been obtained that protects the Department against loss of property from theft, fire, or natural causes. In the event of fire, theft, or equipment breakdown, repair or replace all equipment involved as soon as possible. If the field office is destroyed or rendered untenable for any reason, replace the office within two weeks or as directed. ADA Considerations. Ensure that the accommodations comply with Federal Law under Title I of the Americans with Disabilities Act (ADA).
Part 900 — Incidental Construction and Services August 2025
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929.03 Specific Requirements.
Outside Utilities.
a.Electrical Power . A rrange for electrical service for the field office and provide the necessary meter connections, fuse box, and switches as required by the power company, all according to State and local building codes. Ensure that the power supply is 115-volt, 60-cycle current of sufficient amperage to provide for heat, interior and exterior lighting, operating office equipment, and air conditioning.
b.S anitary Sewer Outfall. P rovide an adequate temporary outfall into either the municipal sanitary sewer system or an individual sewage disposal system that has been approved by the RI Department of Environmental Management. Ensure that the disposal of sanitary wastes conform to the applicable requirements of both the RI Department of Environmental Management and municipal regulations.
c.S ecurity . Enclose all office trailer units within a 6-ft chain link fence with adequate gates and locks. Provide outside area floodlighting, together with appropriate timers, on all four sides of trailers. Interior Utility Services.
a.Lighting. Ensure that lighting fixtures provide a minimum illumination of 70 ft -candles in all areas.
b.E lectrical Receptacles. Provide duplex electrical receptacles as required in the State Building Code and as directed by the Engineer. Ensure that at least ⅓ of these receptacles have a 20-amp capacity.
c.H eating and Air Conditioning. Ensure that heating and cooling equipment can maintain a year-round temperature between 68°F and 78°F.
d.S anitary Facilities . Provide a water closet, lavatory, slop sink, vent fan, and a hot water heater with a minimum 5-gal capacity.
e.N etwork Internet Service. P rovide and install a secure high -speed internet service capable of interconnecting and networking a combination of eight computers, printers, copiers, and scanners, compatible with the equipment specified in Subsection 929.03.5(c). Ensure that the provided high speed internet service has a minimum upload and download speed of 50 Mbps. Doors and Windows. Provide doors that are stock sizes and have a key -in-knob lock of an approved manufacturer. Ensure that all doors are keyed alike. Ensure that all windows: • Are operative except for picture windows • Are either double hung or casement type equipped with adequate locks • Are provided with either shades or venetian blinds
Part 900 — Incidental Construction and Services August 2025
SECTION 929 — FIELD OFFICES 900-77 • Have openings that are adequately screened • For windows in sanitary areas, have frosted glass Furnishings and Equipment. For both the field office and materials laboratory, provide the following and ensure that all are new or approved by the Engineer when received by the Department.
a.Furnishings. ● One worktable, 30 in. high, with a minimum of 24 sq ft of work area ● One drafting stool ● Two folding-type chairs ● One fire resistant, drawer-type safe, legal size, with combination or key lock ● One four-drawer, legal size metal filing cabinet equipped with lock ● Two two-drawer (14½ in. × 16 in.) metal filing cabinets ● Two round wastebaskets ● One plan rack of an approved design to be equipped with 10 rods
b.Equipment. ● A 5-lb CO2 fire extinguisher from an approved manufacturer for each 200 sq ft of floor area ● A 115-volt, 60-cycle rotating fan ● One first-aid kit ● One electric sanitary water cooler with refrigerated storage compartment; supply with paper cups ● Toilet paper holders, paper towel dispensers, and soap dispensers in the toilet rooms Special Requirements for Field Office. Provide a field office with the following, which are new or approved by the Engineer when received by the Department:
a.Furnishings. ● Three office type desks, minimum top dimensions of 32 in. × 60 in., with two or more drawers on each side ● Three swivel desk chairs ● Ten folding-type chairs with cushioned seating area ● One conference/meetings table, minimum top dimensions 42 in. × 96 in.
Part 900 — Incidental Construction and Services August 2025
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b.Equipment. ● Two fully automatic electronic calculators with tape ● One business grade, multi-function (copy, print, scan, fax) high volume stand- alone color/black printer with a print quality of 1200 by 1200 dpi minimum resolution for black and white printing and 1200 × 1200 optimized dpi for color printing, capable of printing 35 ppm (black and white) and 35 ppm (color) and capable of scanning 20 ppm in PDF format @ 600 dpi, stapling and three -hole punching. Provide a printer with wireless capability and that can generate a maximum size printed document of 11 in. × 17 in. Provide a printer that is Apple AirPrint compatible. ● One pencil sharpener
c.Computer Equipment. T he items of computer equipment and software to be furnished, installed, tested, made operational and maintained as follows. Tier I: Small Sized Projects (Cont ract value < $10,000,000) ● Three Microsoft Surface Docks with a minimum of the following — 1 Gigabit Ethernet port, 4 USS 3.0 ports, 2 Mini Display Ports, and external power supply. Each dock will include a wireless 101 key enhanced keyboards, a wireless optical mouse with scroll wheel, 8x External USB DVD ±RW/CD-RW Drive, two 24-in. (minimum) wide screen flat panel LED Monitor with 1920 × 1080 (minimum) resolution (including any required adapters) and a dual monitor stand. Provide all necessary power cords, internet cables, electrical wires, and surge protectors at the direction of the Engineer. ● The computer equipment, software, and licenses will become the property of the Department at Contract completion. Provide proper maintenance of computers and all office equipment for the life of the P roject, which includes but is not limited to network support, computer support, and peripheral support. Provide supplies for the Project for both new and existing equipment that includes but is not limited to flash drives, DVDs, toner, binders, folders, paper, dry erase boards, etc. Provide all supplies with the delivery and set -up of the office equipment and as required by the Engineer. On delivery of computer equipment to a field office, the Engineer must contact the (DoIT) service desk to arrange for Department inventorying. The Engineer must provide the detailed spec of the computer equipment, location of the field office, and the completion date of the P roject. The Engineer must also contact the service desk at the end of the Project to take the computer equipment into the DOT State inventory, or the computer equipment must be moved from one location to another. Tier II: Large Sized Projects (Contract Value ≥ $10,000,000) (in addition to Tier I) ● Four Microsoft Surface Docks with a minimum of the following — 1 Gigabit Ethernet port, 4 USS 3.0 ports, 2 Mini Display Ports, and External power supply. Each dock will include a wireless 101 key enhanced keyboards, a wireless optical mouse with scroll wheel, 8x External USB DVD ±RW/CD-RW Drive, two 24 -in. (minimum) wide screen flat panel LED Monitor with 1920 × 1080 (minimum) resolution (including any required adapters) and a dual monitor stand. Provide all necessary power cords, internet cables, electrical wires, and surge protectors at the direction of the Engineer.
Part 900 — Incidental Construction and Services August 2025
SECTION 929 — FIELD OFFICES 900-79 ● The computer equipment, software, and licenses will become the property of the Department at Contract completion. Provide proper maintenance of computers and all office equipment for the life of the P roject, which includes but is not limited to network support, computer support, and peripheral support. Provide supplies for the Project for both new and existing equipment that includes but is not limited to flash drives, DVDs, toner, binders, folders, paper, dry erase boards, etc. Provide all supplies with the delivery and set -up of the office equipment and as required by the Engineer. ● On delivery of computer equipment to a field office, the Engineer must contact the (DoIT) service desk to arrange for Department inventorying. The Engineer must provide the detailed spec of the computer equipment, location of the field office, and the completion date of the Project. The Engineer must also contact the service desk at the end of the Project to take the computer equipment into the DOT State inventory, or the computer equipment must be moved from one location to another. One 50-in. (minimum) conference room monitor with 3840 × 2160 (minimum) resolution with video conferencing camera (minimum 1080P resolution). Failure to furnish, install, make operational , and maintain the field office equipment and peripheral equipment/accessories specified in this Subsection, will result in delay to the processing of progress payments. Maintenance and Custodial Service. Provide the following maintenance and custodial services.
a.Maintenance. Make all necessary repairs of damaged, defective, or vandalized parts of the field office and their associated furnishings and equipment and m aintenance operations that continue as long as the field office is occupied by the Engineer
b.C ustodial . ● Weekly trash removal ● Bi-weekly floor cleaning ● Bi-monthly window cleaning ● Snow plowing, sanding, and removal of snow at parking areas and walks ● Replacement of supplies as required to maintain office equipment and sanitary facilities Project Sign. Equip the field office with a sign as detailed in the RIDOT Standard Details.
Part 900 — Incidental Construction and Services August 2025
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929.04 Method of Measurement.
Field Office will be measured by the number of calendar months the facilities are used under the Contract. The Computer Equipment as noted in Subsection 929.03.5(c) will not be measured separately for payment.
929.05 Basis of Payment.
The Department will pay for the completed and accepted quantities as follows: Pay Item Pay Unit Field Office MONTH The price constitutes full compensation for furnishing, maintaining, and subsequently removing the field office, together with all associated costs of equipment and peripherals and supplies, including all costs associated with electrical utility, heating, lighting, air conditioning, water, sewer and telecommunication connections, permits, identification sign, maintenance, custodial services and supplies, and all incidentals required to provide this service, complete and accepted. The Department will give the Contractor 90 days advance notice before it intends to terminate the occupancy of the field office.
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Source: Standard Specifications for Road and Bridge Construction (Blue Book), 2022 (Aug 2025 compilation) Edition. Pages 682–687 of 951. View official source ↗