shown in the Schedule of Pay Items. The building or trailer furnished for the field 30 office shall be in accordance with all applicable State an d local codes and applicable IOSHA/OSHA requirements. The field office shall be complete and ready for use by the Department, including all utility connections, office machines, internet service, equipment and supplies, prior to the start of work. If the Contractor is unable to provide the permanent field office prior to the start of the work, the Engineer shall be notified in writing, and the Contractor and the Engineer will agree on temporary field office arrangements prior to the start of work. A temporary field office will not be accepted by the Department for more than two months, at which time a permanent field office shall be ready for 40 the Department’s use. The field office shall, at a minimum, be the size listed below for the type field office specified. 1. Type A – 460 sq ft
2.Type C – 650 sq ft
3.Type D – 1,000 sq ft
4.Type E – 2,200 sq ft. Minimum dimensions shall be 8 ft wide and 7 ft in height, from floor to ceiling. For a trailer, the calculation of minimum area will be based on the exterior box dimensions. The office shall have a solid and level fl oor with no holes, a weatherproof roof and shall be dust-proof, and wind-tight. The field office shall have at least two doors for ingress and egress and shall have a minimum of six windows for a Type A or Type C field office and eight windows for a Type D or Type E field office, not including any windows in the doors. Exterior doors shall have a satisfactory locking system. At least one door shall always be able to be unlocked and opened from inside the field office. If a padlock is used to secure a door, it shall be a high security type and shall be made inaccessible to bolt cutters, hacksaws, hammers, or prybars. The padlock shall be mounted in such a manner that locking and unlocking the door can be made with minimal effort. Installation of additional hardware to protect the lock or use of multiple padlocks on a door will not be allowed. Additional hard ware to receive the padlock will be acceptable. The Contractor shall furnish the nu mber of keys to the office as directed by the Engineer. The Department will maintain a list of all Department personnel who are given keys. 70 Windows shall be hinged or sliding and have a minimum area of 5 sq ft each. Windows shall be provided with satisfactory locks and screens. Windows, including 628.02 586 windows in the doors, shall be provided with shades, blinds, or other approved coverings. Type D and Type E field offices shall have at least one room with a minimum area of 196 sq ft for use as a conference or meeting room. The field office shall have heating and air-conditioning equipment capable of 80 maintaining a uniform temperature between 68°F and 80°F. The field office shall have a minimum 100 amp, 120/240 volt electrical service, shall have sufficient receptacles to sati sfactorily accommodate al l required electrical equipment without the use of extension cords or splitters and shall be provided with satisfactory office type lighting. If the field office is a trailer, the traile r shall be securely supported by adequate blocking. The blocking shall provide a foundation to prevent settlement. The trailer shall be secured to the ground with a trailer tie down system that is in accordance with 90 all State and local requirements. Each trailer shall be furnished with steps meeting IOSHA/OSHA requirements at each doorway. The field office location shall be selected in order to provide satisfactory parking and trash disposal facilities for Department us e. Parking spaces shall be either paved or surfaced with compacted aggregate, size No. 53, or other acceptable materials suitable for all-weather usage and shall be maintained, including snow removal. Satisfactory parking for a Type A field office shall be a minimum of six separate parking spaces. Satisfactory parking for a Type C field office shall be a minimum of 10 separate parking spaces. Satisfactory park ing for a Type D field office shall be a 100 minimum of 12 separate parking spaces. Satisfactory parking for a Type E field office shall be a minimum of 16 separate parking spaces. Any type of field office may be used by other Department personnel from other Department contracts.
b.Field Office Equipment and Supplies The following minimum equipment and s upplies shall be furnished for each field office of the type specified. 110 628.02 587 OFFICE TYPE Equipment and Supplies A and C D E Bloodborne Pathogen Kit 1 1 1 Potable Water Yes Yes Yes Broom and Dust Pan 1 1 1 Calculators 1 2 4 Carbon Monoxide Detector 1 1 2 Chairs 8 12 20 Cleaning Supplies Yes Yes Yes Dry Erase Board 1 1 2 Electric Vacuum Sweeper 1 1 1 File Cabinet Drawers 4 8 12 Fire Extinguishers 2 2 3 First-Aid Kit 1 1 1 Folding Office Tables 4 6 10 Microwave Oven 1 1 2 Office Desks and Office Chairs 4 5 10 Paper Shredder 1 1 1 Plan Holder 1 1 2 Refrigerator/Freezer 1 1 2 Shelving 20 lft 24 lft 48 lft Six-hook Coat Rack 1 1 2 Smoke Detector 1 2 3 Toilet Facilities Yes Yes Yes TV Monitor 0 1 1 USB Speakerphone Microphone No Yes Yes Waste Paper Baskets 4 6 10 The office and the equipment shall be furnished in a condition satisfactory to the Department. Adequate quantities of basic hygiene and office cleaning supplies shall be provided. These supplies shall include, but are not limited to, antibacterial hand soap in a pump container, hand sanitizer, paper towels, trash bags, toilet paper, spray air freshener, window cleaner, all-surface clean er, toilet disinfectant, toilet brush and a toilet plunger. 120 Potable water shall be provided separately for drinking and hand washing purposes. The plan holder shall have a minimum number of five individual holders, capable of holding full size plans, 24 in. by 36 in., per plan holder. 628.02 588 Fire extinguishers shall be 5 lb, Class ABC or higher rated and shall be maintained in a fully charged and operable condition and shall meet all IOSHA/OSHA requirements. 130 The toilet facilities shall consist of, at a minimum, a toilet and hand washing location. For a Type A or Type C field office, the toilet can be a portable toilet and the hand washing location can be a portable hand washing station. For a Type D or Type E field office, the toilet facilities shall be pr ovided indoors. Indoor toilet facilities shall have an exhaust fan. Hot water is not required for the toilet facilities. If a portable toilet is provided, it shall be provided with a lock and at least two keys for the lock. If a portable hand washing station is provided as the hand washing location, it shall always remain functional, including during freezing temperatures. The portable toilet or portable hand washing station shall be serviced a minimum of once per week and shall 140 be maintained in such a manner as to provide consistent continual toilet facility service. First-aid kits shall meet the requirements of ANSI Z308.1 current at the time of letting. Shelving shall have a minimum width of 10 in. Filing cabinets shall at a minimum be fire resistant steel filing cabinets with a class D or higher classification established by UL or Safe Manufacturers National 150 Association. Cabinet drawers shall have a filing depth of 25 in. All cabinets shall have a lock and at least half of the drawers shall be fireproof. Office desktops shall be at least 48 in. wide and 25 in. deep. All desks shall contain at least two drawers, one of which shall be provided with a lock. Folding office tables shall be a minimum size of 30 in. by 72 in. Office chairs shall be height adjustable and equipped with castors. Other required chairs may be stackable or folding chairs. 160 Supplies to be furnished shall include all items required for proper operation of the required equipment. This includes, but is not limited to, operating manuals and paper supplies. Calculators shall be electric powered, have a printer, a minimum 12-digit capacity, and have a counting function. The paper shredder shall have a minimu m capacity of 12 sheets of 20 lb paper, shall be capable of shredding paper clips a nd staples, and shall include a five-gallon 170 capacity waste basket. The dry erase board shall have a minimum size of 4 ft by 6 ft. Adequate quantities of dry erase markers and erasers shall be provided. 628.02 The TV monitor shall be at a minimum 55 in., LED, 4 series, 2160P, Smart, 4K UDH TV with HDR and shall work wirelessly with laptops. It shall be mounted on the wall of designated meeting or conference rooms as determined by the Engineer. A USB speakerphone microphone shall be a Conference Speaker Omnidirectional 180 Computer Mic, with 360° voice pickup, touch sensor buttons for mute/unmute, streaming and shall be provided for use in designated meeting or conference rooms as determined by the Engineer. The microwave oven shall have a mini mum 1 cu ft capacity with a minimum 1,100 watts and shall have digital controls. The refrigerator/freezer shall have a minimum 20 cu ft. capacity for a Type D or Type E field office and shall have a minimum 10 cu ft capacity for a Type A or Type C field office. 190 The field office and all equipment and supplies shall be maintained and replenished in a satisfactory manner during the term of the contract or until released by the Engineer. If the field office or required equipment and supplies are not maintained by the Contractor, the Engineer may withhold partial payments until the field office is operational to the Department’s satisfaction. (c) Computer System and Computer System Equipment When specified in the Schedule of Pay Items, the Contractor shall provide the computer system and computer system e quipment in accordance with the minimum 200 requirements listed below for the Departme nt’s exclusive use for each field office.
1.Computer System a. Laptop computer
b.Processor – Intel compatible, minimum dual-core 2.0 GHz
c.Memory – 8.0 GB, 1866 MHz
d.Hard Drive – 500 GB, 7200 rpm or 256 GB SSD (Solid State Drive)
e.Ports – Two USB 2.0 compliant ports, one USB 3.0 210 compliant port
f.Network/Wireless – Ethernet or wireless card to be compatible with the select ed internet and office network connections
g.Graphics – Integrated graphics card h. Display - Minimum 15 in. 1366 by 768 LCD panel
i.Battery - Minimum 3-cell Lithium ion
j.Miscellaneous - One laptop docking station compatible with the Monitor, with AC adapter, one additional AC adapter, one DC adapter an d one padded carrying case. 220 628.02 590 The initial condition of the computer syst em shall be nearly pristine. All owner installed email accounts, games, spyware, online services, applications, network or other profiles previously set up on the system shall be removed prior to placement in the field office. If the system was provided for a previous Depa rtment contract, all software not specified shall be removed prior to placement in the current field office. The Contractor shall provide a minimum 900 J six-outlet surge protector for each computer system specified in the contract.
2.Computer System Equipment
a.Monitor – Minimum 22 in. digital panel that enables connectivity to DisplayPort and HDMI connections or an adapter
b.Keyboard – USB multimedia keyboard c. Mouse – Optical USB 2-button scroll mouse
d.Miscellaneous - One laptop docking station compatible with the Monitor, with AC adapter, one additional AC adapter, one DC adapter that is compatible with the Department's 240 provided laptop or mobile device, and one minimum 900 J six-outlet surge protector.
3.Computer Software The Contractor shall provide software for the computer system in accordance with the minimum requirements listed below.
a.Operating System Software – Windows 10 Professional b. Productivity Software – Microsoft Office 2013 Small Business and Adobe Acrobat Professional DC 250
c.Security Software – McAfee Total Protection. All software shall include the most current updates and patches at the time the computer system is provided to the Department. The Contractor shall provide for installation of updates and patches for the operating system, productivity and security software during the term of use of the computer system by the Department. Updates and patches shall be provided by an automatic update method. The Department may install and maintain proprietary software on the computer in order to run the Department’s construction management programs. 260
4.Miscellaneous Computer Requirements The Contractor shall provide all cables, connections and software required to connect the computer system provided by the Contractor or by the Department to the printer and the scanner. The Contractor shall provide an Ethernet and a wireless office network to enable 628.02 591 all computer systems in the field office to access the field office internet service, the printer and the scanner. The Contractor shall provide all manuals necessary for operation of the computer system, computer system equipment and software with the system and shall include all documentation normally furnished with the equipment and software when purchased. The Department will be utilizing the computer system to run or access Department provided construction management software applications. These applications are known to run on Intel compatible equipment when using the Windows 10 Professional operating system. If the Department experiences problems running these applications due to hardware or software compatibility, the Contractor shall replace the equipment 280 to ensure compatibility to the satisfaction of the Engineer within five business days. The computer system shall be maintained in good working order. If a portion of the system becomes defective, inoperable, damaged, or stolen, that portion shall be repaired or replaced within five business days after the Contractor is notified by the Engineer. If the computer system and related accessories are not maintained by the Contractor as required, the Engineer may withhold partial payments until the computer system is operational to the Department’s satisfaction.
d.Field Office Internet Service 290 The Contractor shall provide broadband internet service for the field office. Broadband internet service shall be capable of a minimum average download speed of 50 Mbps and a minimum upload speed of 5 Mbps, unless otherwise approved by the Engineer.
e.Field Office Machine The Contractor shall provide a fully operational all-in-one copier, printer, and document scanner machine for the Department’s exclusive use in the field office in accordance with the minimum requirements listed herein. The machine shall be supplied with, and shall be maintained with, one additional set of ink cartridges. The Contractor shall pr ovide letter, legal, and ledger size paper as required by the Engineer. The machine shall be compatible with, and shall be connected to, the computer system provided by the Contractor, or the Department, for use by the Department in the field office. The machine shall be an Epson Workforce or HP OfficeJet Pro model that has the following minimum specifications: 310
1.Auto 2-sided color print, copy, and scan
2.Print, copy, and scan full size letter, legal, and ledger documents 628.02 592 3. Minimum of two automatic do cument feeder universal size trays
4.Wireless printing
5.Minimum printer resolution 1200 x 4800 dpi
6.Minimum scanner resolution 600 x 600 dpi. If any office machine becomes defective, inoperable, damaged, stolen, or incompatible with the Department provided devices, that machine shall be repaired or 320 replaced within five business days after the Contractor is notified by the Engineer. If any of the office machines are not mainta ined by the Contractor as required, the Engineer may withhold partial payments until the machine is operational to the Department’s satisfaction.
f.Telephone Service When specified in the Schedule of Pay Items, the Contractor shall provide telephone services and equipment, as specified below, for use by the Department on the contract. 330 Telephone Service Type A Type B Type C Telephone line 1 2 2 Telephone 1 2 3 Telephone voice mail system 1 2 1 The telephone voice mail system shall be capable of providing both a minimum 1-minute outgoing message and 30 minutes total recording time for incoming messages. It shall have a remote operation feature, which may be used to retrieve, replay, erase, and save messages. An an swering machine meeting these requirements may be substituted for the voice mail system. At least one telephone shall be a cordless phone having a frequency of at least 900 MHz.
628.03 Mobile Internet Service When specified, the Contractor shall provide mobile internet service for the
Department’s exclusive use. The mobile broadband internet se rvice access device will be used by the Department in a laptop computer provided by either the Contractor or the Department. The device shall connect to the laptop via a USB 2.0 or USB 3.0 compliant port, or by wireless means. The device and servi ce shall be capable of a minimum 4G speed. The internet service rate plan shall include unlimited data and time usage with no 350 roaming charge for national domestic use. All software necessary for the operation of the device shall be provided to the Engineer. 628.03 593 The Contractor shall not purchase any device or enter into any service agreement until authorized by the Engineer. The Engineer will provide a minimum of 10 business days notice prior to the date the device will be required.
628.04 Cellular Telephones The Contractor shall provide cellular telephone equipment and services, as specified below, for use by the Department on the contract. 360
Each cellular telephone unit shall have a service coverage area that includes the project limits. Each cellular telephone unit shall include a belt clip system, a 120V AC charger, a 12V DC mobile charger, and a hands-free kit consisting of a speaker and a microphone enabling the user to operate the unit with minimal need for the use of their hands. The hands-free kit shall be wireless. All equipment shall be covered by normal manufacturer's warranties. All cellular telephone units and associated equipment w ill remain the property of the Contractor and will be returned to the Contractor upon completion of the contract. 370 Cellular telephone units shall meet the following minimum requirements:
a.Type A
1.internet ready device with minimum 5 in. display, measured diagonally
2.cellular telephone anytime minutes per month as shown in the Schedule of Pay Items
3.unlimited nights and weekends service 380
4.voice mail and caller ID
5.protective case to prevent damage to the unit
6.rear facing camera with a minimum 8 MP resolution 7. minimum 1080p video capture
8.5 GB or higher data plan per unit
9.internal memory of 64 GB or higher.
b.Type B
1.a cellular telephone with anytime minutes per month as shown 390 in the Schedule of Pay Items
2.unlimited nights and weekends service
3.voice mail and caller ID
4.built-in camera with a minimum 5 MP resolution. The Department will be responsible for damage or loss of the units beyond that covered by normal manufacturer's warranties, while in use by the Department. The Contractor shall provide replacement cellular telephone units, batteries, chargers, and equipment within one business day of notification of need for the item. 628.04 594 400 The Contractor shall not enter into any agreement with any service provider or purchase any cellular telephone units for use by the Department until authorized by the Engineer. The Engineer will notify the Contractor a minimum of 10 business days prior to the need for the units. 628.05 Method of Measurement Field office will be measured by the month for the specified type. Partial months will be rounded up to the next 1/2 or whol e month. The Department will provide two weeks advanced notice prior to when the facility will be vacated. 410 Computer system and computer system equipment will be measured by the number of units specified. Telephone service will be measured by th e month for the specified type. Partial months will be rounded up to the next 1/2 or whole mont h. The Department will provide two weeks advanced notice prior to when the telephone service will be vacated. Cellular telephones will be measured by the number of units required for the type specified. 420 Mobile internet service and cellular telephone service will be measured by the month for each system or service provided. Partial months will be rounded up to the next 1/2 or whole month. The Department will provide two weeks advanced notice prior to when mobile intern et service and cellular tele phone service will no longer be required. 628.06 Basis of Payment Field office will be paid for at the contract unit price per month, complete in place until released. 430 Computer system and computer system equipment will be paid for at the contract unit price per each for the units provided. Telephone service will be paid for at the contract unit price per month, complete in place until released. Mobile internet service will be paid by the month for each system or service provided. 440 Cellular telephone units will be paid for at the contract unit price per each per each type specified. Cellular telephone service will be paid for at the contract unit price per month per each phone. Monthly charges for cellular telephone minutes and data in excess of those specified in the contract will be paid for by the dollar amount for the invoiced price per each occurrence as cellular telephone, additional charges. 628.05 Payment will be made under: Pay Item Pay Unit Symbol 450 Cellular Telephone Serv ice, _____________ ............................ MOS anytime minutes Cellular Tele phone, ______ ...................................................... EACH type Cellular Telephone, Additional Data ......................................... DOL Cellular Telephone, Additional Minutes ................................... DOL Computer System Equipment .................................................... EACH Computer System ...................................................................... EACH Field Office, _____ .................................................................... MOS type 460 Mobile Internet Service, _____ Each ........................................ MOS quantity Telephone Service, _____ ......................................................... MOS type The cost of all heating, cooling, electrical service, and other miscellaneous utility bills required for the field office shall be included in the cost of the field office. If a field office smaller than the specified type is approved by the Engineer, a new unit price will be established for the smaller field office. The new unit price will be 470 equal to the original contract unit price multiplied by the smaller floor area and divided by the specified floor area. All costs necessary to provide and main tain the telephone service, including monthly charges and installation of telephone lines, shall be included in the cost of the telephone service. If a temporary field office is provided in accordance with 628.02, payment will be 65% of the unit price during the time the temporary field office is in use by the Department. 480 The cost of all materials and labor n ecessary to setup, secure, maintain, and remove the field office, including all requi red equipment and supplies and any material required to provide parking, shall be included in the cost of the respective pay item. All costs necessary to provide and ma intain the computer system, computer system equipment, including the required software, manuals, technical support, and miscellaneous computer requirements shall be included in the cost of the computer system or computer system equipment. 490 All costs necessary to estab lish, install, and maintain fi eld office internet service, 628.06 596 both wireless and Ethernet, field office network, including any required hardware, software, fees, monthly charges, setup, installation, and technical support shall be included in the cost of the field office. All costs associated with providing the field office for any type of field office for use by other Department personnel from other Department contracts shall be included in the cost of the field office. All costs necessary to provide the all-in-one copier, printer, and document scanner 500 machine, including setup, installation, all required connections to computers, technical support, and miscellaneous office machine requirements shall be included in the cost of the field office. All costs necessary to esta blish, install and maintain mobile internet service, including required hardware, software, fees, monthly charges, setup, installation, and technical support shall be included in the cost of mobile internet service. The Contractor shall provide a copy of the detailed invoice from the service provider for each cellular telephone unit each month. 510 628.06 597 DIVISION 700 – STRUCTURES
Source: Indiana Standard Specifications, 2024 Edition. Pages 587–598 of 1,248.