590 The initial condition of the computer syst em shall be nearly pristine. All owner installed email accounts, games, spyware, online services, applications, network or other profiles previously set up on the system shall be removed prior to placement in the field office. If the system was provided for a previous Depa rtment contract, all software not specified shall be removed prior to placement in the current field office. The Contractor shall provide a minimum 900 J six-outlet surge protector for each computer system specified in the contract.
2.Computer System Equipment
a.Monitor – Minimum 22 in. digital panel that enables connectivity to DisplayPort and HDMI connections or an adapter
b.Keyboard – USB multimedia keyboard c. Mouse – Optical USB 2-button scroll mouse
d.Miscellaneous - One laptop docking station compatible with the Monitor, with AC adapter, one additional AC adapter, one DC adapter that is compatible with the Department's 240 provided laptop or mobile device, and one minimum 900 J six-outlet surge protector.
3.Computer Software The Contractor shall provide software for the computer system in accordance with the minimum requirements listed below.
a.Operating System Software – Windows 10 Professional b. Productivity Software – Microsoft Office 2013 Small Business and Adobe Acrobat Professional DC 250
c.Security Software – McAfee Total Protection. All software shall include the most current updates and patches at the time the computer system is provided to the Department. The Contractor shall provide for installation of updates and patches for the operating system, productivity and security software during the term of use of the computer system by the Department. Updates and patches shall be provided by an automatic update method. The Department may install and maintain proprietary software on the computer in order to run the Department’s construction management programs. 260
4.Miscellaneous Computer Requirements The Contractor shall provide all cables, connections and software required to connect the computer system provided by the Contractor or by the Department to the printer and the scanner. The Contractor shall provide an Ethernet and a wireless office network to enable 628.02 591 all computer systems in the field office to access the field office internet service, the printer and the scanner. The Contractor shall provide all manuals necessary for operation of the computer system, computer system equipment and software with the system and shall include all documentation normally furnished with the equipment and software when purchased. The Department will be utilizing the computer system to run or access Department provided construction management software applications. These applications are known to run on Intel compatible equipment when using the Windows 10 Professional operating system. If the Department experiences problems running these applications due to hardware or software compatibility, the Contractor shall replace the equipment 280 to ensure compatibility to the satisfaction of the Engineer within five business days. The computer system shall be maintained in good working order. If a portion of the system becomes defective, inoperable, damaged, or stolen, that portion shall be repaired or replaced within five business days after the Contractor is notified by the Engineer. If the computer system and related accessories are not maintained by the Contractor as required, the Engineer may withhold partial payments until the computer system is operational to the Department’s satisfaction.
d.Field Office Internet Service 290 The Contractor shall provide broadband internet service for the field office. Broadband internet service shall be capable of a minimum average download speed of 50 Mbps and a minimum upload speed of 5 Mbps, unless otherwise approved by the Engineer.
e.Field Office Machine The Contractor shall provide a fully operational all-in-one copier, printer, and document scanner machine for the Department’s exclusive use in the field office in accordance with the minimum requirements listed herein. The machine shall be supplied with, and shall be maintained with, one additional set of ink cartridges. The Contractor shall pr ovide letter, legal, and ledger size paper as required by the Engineer. The machine shall be compatible with, and shall be connected to, the computer system provided by the Contractor, or the Department, for use by the Department in the field office. The machine shall be an Epson Workforce or HP OfficeJet Pro model that has the following minimum specifications: 310
1.Auto 2-sided color print, copy, and scan
2.Print, copy, and scan full size letter, legal, and ledger documents 628.02 592 3. Minimum of two automatic do cument feeder universal size trays
4.Wireless printing
5.Minimum printer resolution 1200 x 4800 dpi
6.Minimum scanner resolution 600 x 600 dpi. If any office machine becomes defective, inoperable, damaged, stolen, or incompatible with the Department provided devices, that machine shall be repaired or 320 replaced within five business days after the Contractor is notified by the Engineer. If any of the office machines are not mainta ined by the Contractor as required, the Engineer may withhold partial payments until the machine is operational to the Department’s satisfaction.
f.Telephone Service When specified in the Schedule of Pay Items, the Contractor shall provide telephone services and equipment, as specified below, for use by the Department on the contract. 330 Telephone Service Type A Type B Type C Telephone line 1 2 2 Telephone 1 2 3 Telephone voice mail system 1 2 1 The telephone voice mail system shall be capable of providing both a minimum 1-minute outgoing message and 30 minutes total recording time for incoming messages. It shall have a remote operation feature, which may be used to retrieve, replay, erase, and save messages. An an swering machine meeting these requirements may be substituted for the voice mail system. At least one telephone shall be a cordless phone having a frequency of at least 900 MHz.
628.03 Mobile Internet Service When specified, the Contractor shall provide mobile internet service for the
Department’s exclusive use. The mobile broadband internet se rvice access device will be used by the Department in a laptop computer provided by either the Contractor or the Department. The device shall connect to the laptop via a USB 2.0 or USB 3.0 compliant port, or by wireless means. The device and servi ce shall be capable of a minimum 4G speed. The internet service rate plan shall include unlimited data and time usage with no 350 roaming charge for national domestic use. All software necessary for the operation of the device shall be provided to the Engineer. 628.03 593 The Contractor shall not purchase any device or enter into any service agreement until authorized by the Engineer. The Engineer will provide a minimum of 10 business days notice prior to the date the device will be required.
628.04 Cellular Telephones The Contractor shall provide cellular telephone equipment and services, as specified below, for use by the Department on the contract. 360
Each cellular telephone unit shall have a service coverage area that includes the project limits. Each cellular telephone unit shall include a belt clip system, a 120V AC charger, a 12V DC mobile charger, and a hands-free kit consisting of a speaker and a microphone enabling the user to operate the unit with minimal need for the use of their hands. The hands-free kit shall be wireless. All equipment shall be covered by normal manufacturer's warranties. All cellular telephone units and associated equipment w ill remain the property of the Contractor and will be returned to the Contractor upon completion of the contract. 370 Cellular telephone units shall meet the following minimum requirements:
a.Type A
1.internet ready device with minimum 5 in. display, measured diagonally
2.cellular telephone anytime minutes per month as shown in the Schedule of Pay Items
3.unlimited nights and weekends service 380
4.voice mail and caller ID
5.protective case to prevent damage to the unit
6.rear facing camera with a minimum 8 MP resolution 7. minimum 1080p video capture
8.5 GB or higher data plan per unit
9.internal memory of 64 GB or higher.
b.Type B
1.a cellular telephone with anytime minutes per month as shown 390 in the Schedule of Pay Items
2.unlimited nights and weekends service
3.voice mail and caller ID
4.built-in camera with a minimum 5 MP resolution. The Department will be responsible for damage or loss of the units beyond that covered by normal manufacturer's warranties, while in use by the Department. The Contractor shall provide replacement cellular telephone units, batteries, chargers, and equipment within one business day of notification of need for the item. 628.04 594 400 The Contractor shall not enter into any agreement with any service provider or purchase any cellular telephone units for use by the Department until authorized by the Engineer. The Engineer will notify the Contractor a minimum of 10 business days prior to the need for the units. 628.05 Method of Measurement Field office will be measured by the month for the specified type. Partial months will be rounded up to the next 1/2 or whol e month. The Department will provide two weeks advanced notice prior to when the facility will be vacated. 410 Computer system and computer system equipment will be measured by the number of units specified. Telephone service will be measured by th e month for the specified type. Partial months will be rounded up to the next 1/2 or whole mont h. The Department will provide two weeks advanced notice prior to when the telephone service will be vacated. Cellular telephones will be measured by the number of units required for the type specified. 420 Mobile internet service and cellular telephone service will be measured by the month for each system or service provided. Partial months will be rounded up to the next 1/2 or whole month. The Department will provide two weeks advanced notice prior to when mobile intern et service and cellular tele phone service will no longer be required. 628.06 Basis of Payment Field office will be paid for at the contract unit price per month, complete in place until released. 430 Computer system and computer system equipment will be paid for at the contract unit price per each for the units provided. Telephone service will be paid for at the contract unit price per month, complete in place until released. Mobile internet service will be paid by the month for each system or service provided. 440 Cellular telephone units will be paid for at the contract unit price per each per each type specified. Cellular telephone service will be paid for at the contract unit price per month per each phone. Monthly charges for cellular telephone minutes and data in excess of those specified in the contract will be paid for by the dollar amount for the invoiced price per each occurrence as cellular telephone, additional charges. 628.05 Payment will be made under: Pay Item Pay Unit Symbol 450 Cellular Telephone Serv ice, _____________ ............................ MOS anytime minutes Cellular Tele phone, ______ ...................................................... EACH type Cellular Telephone, Additional Data ......................................... DOL Cellular Telephone, Additional Minutes ................................... DOL Computer System Equipment .................................................... EACH Computer System ...................................................................... EACH Field Office, _____ .................................................................... MOS type 460 Mobile Internet Service, _____ Each ........................................ MOS quantity Telephone Service, _____ ......................................................... MOS type The cost of all heating, cooling, electrical service, and other miscellaneous utility bills required for the field office shall be included in the cost of the field office. If a field office smaller than the specified type is approved by the Engineer, a new unit price will be established for the smaller field office. The new unit price will be 470 equal to the original contract unit price multiplied by the smaller floor area and divided by the specified floor area. All costs necessary to provide and main tain the telephone service, including monthly charges and installation of telephone lines, shall be included in the cost of the telephone service. If a temporary field office is provided in accordance with 628.02, payment will be 65% of the unit price during the time the temporary field office is in use by the Department. 480 The cost of all materials and labor n ecessary to setup, secure, maintain, and remove the field office, including all requi red equipment and supplies and any material required to provide parking, shall be included in the cost of the respective pay item. All costs necessary to provide and ma intain the computer system, computer system equipment, including the required software, manuals, technical support, and miscellaneous computer requirements shall be included in the cost of the computer system or computer system equipment. 490 All costs necessary to estab lish, install, and maintain fi eld office internet service, 628.06 596 both wireless and Ethernet, field office network, including any required hardware, software, fees, monthly charges, setup, installation, and technical support shall be included in the cost of the field office. All costs associated with providing the field office for any type of field office for use by other Department personnel from other Department contracts shall be included in the cost of the field office. All costs necessary to provide the all-in-one copier, printer, and document scanner 500 machine, including setup, installation, all required connections to computers, technical support, and miscellaneous office machine requirements shall be included in the cost of the field office. All costs necessary to esta blish, install and maintain mobile internet service, including required hardware, software, fees, monthly charges, setup, installation, and technical support shall be included in the cost of mobile internet service. The Contractor shall provide a copy of the detailed invoice from the service provider for each cellular telephone unit each month. 510 628.06 597 DIVISION 700 – STRUCTURES
Source: Indiana Standard Specifications, 2024 Edition. Pages 35–41 of 1,248.