SECTION 110 MOBILIZATION A ND DEMOBILIZATION
110.01 MOBILIZATION. This subsection describes the requirements for mobilization
when “Mobilization” is included in the Bid Proposal as a separate bid item. Perform all preparatory work and operations necessary to move personnel, equipment, supplies, and incidentals to the project site; to establish offices, buildings, and other facilities that are necessary for performing the work; and to accomplish all other work or operations that must be performed, including costs that must be incurred, to begin work on the project. Do not bid an amount for Mobilization that exceeds 5 percent of the sum of the total amounts bid for all items in the Bid Proposal, excluding Mobilization, Demobilization, and contingent amounts established for adjustments and incentives. The Department will automatically adjust any Bid Proposals that are in excess of this amount down to 5 percent to compare Bid Proposals and award the Contract. The Department will award a Contract for the actual amount bid when the amount bid for Mobilization is less than 5 percent, or the Department will award the Contract for the adjusted bid amount of 5 percent when the amount bid for Mobilization is greater than 5 pe rcent. If any errors in unit bid prices for other Contract items in a Contractor’s Bid Proposal are discovered after bid opening and such errors reduce the total amount bid for all other items, excluding Mobilization, Demobilization, and contingent amounts established for adjustments and incentives, so that the percent bid for Mobilization is larger than 5 percent, the Department will adjust the amount bid for Mobilization to 5 percent of the sum of the corrected total bid amounts.
110.02 DEMOBILIZATION. This subsection describes the requirements for
demobilization when “Demobilization” is included in the Bid Proposal as a separate bid item. Perform all work and operations necessary to accomplish final clean-up as specified in the first paragraph of Subsection 105.12; to move personnel, equipment, supplies, and incidentals from the project site; to remove all offices, buildings, and other facilities that were necessary for performing the work; and to accomplish all other work that must be performed, including costs that must be incurred, after acceptable completion of construction operations on the project. Bid an amount for Demobilization that is a minimum of $1,000 and is a minimum of 1.5 percent of the sum of the total amounts bid for all other items in the Bid Proposal, excluding Mobilization, Demobilization, and contingent amounts established for adjustments and incentives. The Department will automatically adjust any Bid Proposal that is less than this amount up to the greater of $1,000 or 1.5 percent to compare Bid Proposals and award the Contract. The Department will award a Contract for the actual amount bid when the amount bid for demobilization exceeds $1,000 and 1.5 percent, or the Department will award the Contract for the adjusted bid amount when the amount bid for demobilization is less than the minimum of $1,000 or less than 1.5 percent of the sum of the total amounts bid for all other items in the Bid Proposal, excluding Mobilization, Demobilization, and contingent amounts established for adjustments and incentives.
110.03 MEASUREMENT. The Department will measure all work performed as part
of Mobilization as a lump sum, when Mobilization is included in the Bid Proposal as a separate bid item. The Department will measure all work performed as part of Demobilization as a lump sum, when Demobilization is included in the Bid Proposal as a separate bid item.
110.04 PAYMENT. The Department will pay for the quantities at the Contract unit
price as follows. When Mobilization is included in the Bid Proposal as a separate bid item, the Department will make partial payments for Mobilization in 2 equal or approximately equal 110-1 payments. The Department will make the first payment on the first pay estimate on which the Contractor’s total earned value on Contract items, other than Mobilization, exceeds $1,000.00. The Department will make the second payment on the first pay estimate on which the Contractor has earned 5 percent or more of the total Contract amount for Contract items, other than Mobilization. The Department will make both payments simultaneously when these requirements are met at the same time. When Mobilization is not included in the Bid Proposal as a separate bid item, then the Department will consider all costs associated with mobilization incidental to the Contract and will make no separate payment for mobilization. When Demobilization is included in the Bid Proposal as a separate bid item, the Department will pay for Demobilization according to the following schedule:
1.25 percent upon project completion
2.50 percent upon formal acceptance of the project
3.25 percent when the final estimate is paid The Department will withhold an amount equal to $1,000 for demobilization, regardless of the schedule listed above. The $1,000 withheld for demobilization will be paid when the final estimate is paid. Upon request, 100 percent of Demobilization will be paid 180 calendar days after formal acceptance of the project, except for $1,000 withheld to be paid with the final estimate. When Demobilization is not included in the Bid Proposal as a separate bid item, then the Department will consider all costs associated with demobilization incidental to the Contract and will make no separate payment for demobilization. When Mobilization and Demobilization are included in the Bid Proposal as separate bid items, the Department will make payment under: Code Pay Item Pay Unit 2568 Mobilization Lump Sum 2569 Demobilization Lump Sum 110-2
Source: Kentucky Standard Specifications for Road and Bridge Construction, 2019 Edition. Pages 81–82 of 718.