SECTION 941 — e-TICKETING — e-TICKETING
941.01 Description.
This work shall consist of providing electronic material tickets for all loads of HMA or ready mixed PCC delivered to the project. Electronic tickets for other materials supplied to a project may be submitted at the Contractor’s and the Engineer’s mutual agreement.
941.02 Equipment.
The Department’s e- Ticketing program is web- based system, the supplier will be required to establish a live connection to the Department’s ticket database.
941.03 Methods.
Conduct a test of each supplier’s integration with the Department’s e -Ticketing Portal prior to shipping material. Complete test at least 14 days prior to shipping material unless otherwise approved by the engineer. The test must involve at least four calibration e -Tickets from each supplier approved for use on the project. After the engineer confirms the calibration eTickets have been entered into the Department’s e -Ticket Portal, void the e- Tickets with the reason “Calibration Testing”. Uptime reliability of the material supplier’s ticketing system must be 99.5% over any 30-day rolling period. Uptime is defined as the ability for the Department to receive electronic tickets within a maximum of 10 minutes from when the ticket was created. Ensure the identifying vehicle numbers on the delivery vehicle correspond to the ticket. Place the numbers on the delivery vehicles such that at least one can be safely read from within the work area. Delivery vehicles without identifying vehicle numbers shall be rejected. Each material ticket shall contain the following in Department approved format: • General Ticket information (All Material). o Date o RIDOT Project Number o RIDOT Project Name o Name of Prime Contractor o Name of material supplier o Unique truck ID o Ticket Number o Plant/scale name (source) o Truck Status Times: Loaded time (time batched) shall be available Provided other truck status times as available • Ticketed • Load time • Left plant • Arrive at project
Part 900 — Incidental Construction and Services August 2025
SECTION 941 — e-TICKETING 900-119 • Begin unload • Finish unload • Leave project • Portland Cement Concrete. o Loaded time (water/cement time). o Wet and dry batch weights (if computer generated). o Water: In aggregate Total water Water/cement ratio Max water/cement ratio Allowable water to add o Admixtures (including brand names if available): Retarder and weights Water reducer and weights Air entrainment and weights Special performance admixtures and weights Concrete fibers o Cementitious material(s) and weights o CPI Name and certificate number • Hot Mix Asphalt. o Mix design Number. o Class of Mix. o Modified of Unmodified o Gross weight. o Tare weight. o Net weight. o Cumulative tonnage for that paving session.
941.04 Method of Measurement.
The Department will not measure electronic ticketing.
941.05 Basis of Payment.
The cost associated with creating and maintaining an API, providing electronic ticketing data, and placing identifying vehicle numbers on the delivery vehicles is incidental to the item being placed. The Department may reject any load that does not have a corresponding eTicket unless the cause is beyond the contractor’s control. In such circumstances paper tickets may be permitted at the discretion of the Engineer. If e -Tickets cease to be issued, paving operations will be shut down upon the conclusion of an ongoing session. In such circumstances paper tickets will be permitted until the end of the paving session or placement. If, in the judgement of the Engineer, the
Part 900 — Incidental Construction and Services August 2025
900-120 SECTION 941 — e-TICKETING Contractor fails to issue electronic tickets in accordance with the specification, the appropriate charges in the Table of Fines in SECTION 110 will be deducted from monies due to the Contractor.
Part 900 — Incidental Construction and Services August 2025
SECTION 942 900-121 This Section has been Reserved for Future Use.
Part 900 — Incidental Construction and Services August 2025
900-122 SECTION 943 ― ON-THE-JOB TRAINING ― ON-THE-JOB TRAINING
943.01 Introduction.
SECTION 943 conforms to the requirements of 23 USC 140(a). Training and upgrading of minorities, women , and disadvantaged individuals toward journey worker status is a primary objective of this Section. Minority Groups (23 CFR 230.305(2)(d)). An employee may be included in the minority group to which he or she appears to belong or is regarded in the community as belonging. As defined by U.S. Federal agencies for employment purposes, minority group persons in the U.S. are identified as Blacks (not of Hispanic origin), Hispanics, Asian or Pacific Islanders, and American Indians or Alaskan Natives. Racial/Ethnic Identification. For the purpose of this regulation and any accompanying report requirements, an employee may be included in the group to which he or she appears to belong, identifies with, or is regarded in the community as belonging. However, no person should be counted in more than one racial/ethnic category. The following group categories will be used:
1.Black or African American (not Hispanic or Latino). A person having origins in any of the black racial groups of Africa.
2.H ispanic or Latino. A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.
3.A merican Indian/Alaskan Native (not Hispanic or Latino) . A person having origins in any of the original peoples of North America and South America (including Central America), and who maintains tribal affiliation or community attachment.
4.A sian (not Hispanic or Latino) . A person having origins in any of the original peoples of the Far East, Southeast Asian, or the Indian subcontinent including for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
5.W hite (not Hispanic or Latino) . A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.
6.N ative Hawaiian or Other Pacific Islander (not Hispanic or Latino) . A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
7.Tw o or More Races . A person who primarily identifies with two or more of the above race/ethnicity categories.
Part 900 — Incidental Construction and Services August 2025
SECTION 943 ― ON-THE-JOB TRAINING 900-123 Disadvantaged Individuals. Refer to veterans and/or individuals currently participating of any government assistance program, for low-income individuals, administered by the RI Department of Human Services. As part of the contractor's equal employment opportunity and affirmative action programs, training shall be provided as follows: • The contractor shall provide on- the-job training aimed at developing full journey worker status in the type of trade or job classification involved. • The number of training hours assigned to this contract per this TSP will be xxx hours. The number of trainees to be trained under this TSP will be trainees. • In the event that a contractor subcontracts a portion of the contract work, he/she shall determine how many, if any, of the trainees are to be trained by the subcontractor, provided, however, that the contractor shall retain the primary responsibility for meeting the training requirements of this TSP. The contractor shall also ensure that this TSP is made applicable to such subcontract. Where feasible, 25 percent of apprentices or trainees in each occupation shall be in their first year of apprenticeship or training. • The number of trainees shall be distributed among the work classifications on the basis of the contractor's needs and the availability of journey workers in the various classifications within a reasonable area of recruitment . Prior to commencing construction, at the preconstruction meeting, the contractor shall submit to RIDOT for approval a Contractor Training Proposal (TR1 form) stating the number of trainees to be trained in each selected classification and training program to be used. Furthermore, the contractor shall specify the anticipated starting time for training in each of the classifications . The contractor will be credited for each trainee employed by him/her on the contract work that is currently enrolled or becomes enrolled in an approved program and will be reimbursed for such trainees as provided hereinafter . All trainees, participating in the On -the-Job-Training (OJT) program, must be registered (TR2 form) with the Office of Civil Rights (OCR) and approved prior to starting work onsite. Unregistered trainees will not be eligible for training credit and/or training reimbursement.
943.02 Good Faith Efforts.
Make every effort to enroll minority, women, and disadvantaged trainees (e.g., by conducting systematic and direct recruitment through public and private sources likely to yield minority, women and disadvantaged trainees) to the extent that such persons are available within a reasonable area of recruitment. Furnish evidence of his/her systematic and direct recruitment efforts to the satisfaction of RIDOT prior to a determination as to whether a contractor is in compliance with the contract’s TSP. These ef forts are required regardless of whether the contractor is union or non-union. A contractor is not considered to have met this OJT requirement if he/she selects job classifications in the unskilled or semi -skilled positions (e.g. , flaggers, laborers). This training commitment is not intended, and shall not be used, to discriminate against any applicant for training, whether a member of a minority group or not. Nonetheless, provide to the Office of Civil Rights all documented Good Faith Efforts (GFEs) prior to hiring outside the OJT program’s primary objective.
Part 900 — Incidental Construction and Services August 2025
900-124 SECTION 943 ― ON-THE-JOB TRAINING No employee shall be employed as a trainee in any classification in which he/she has successfully completed a training course leading to journey worker status, or in which he/she has been employed as a journey worker. The contractor may satisfy this requi rement by including appropriate questions in the employee application, or by other suitable means. Regardless of the method used, the contractor's records shall document the findings in each case.
943.03 Acceptable Training.
The minimum length and type of training for each classification shall be as established in the training program selected by the contractor and approved by RIDOT and the Federal Highway Administration. RIDOT and the Federal Highway Administration will appr ove a program if it is reasonably calculated to meet the equal employment opportunity obligations of the contractor and to qualify the trainee(s) for journey worker status in the classification concerned by the end of the training period. Furthermore, apprenticeship programs registered with the U.S. Department of Labor, Bureau of Apprenticeship and Training, or with the Rhode Island apprenticeship agency recognized by the Bureau, and training programs approved but not necessarily sponsored by the U.S. Depa rtment of Labor, Manpower Administration, and Bureau of Apprenticeship are acceptable for the purposes of this TSP. Training will be considered acceptable provided it is being administered in a manner consistent with the equal employment obligations of Federal-aid highway construction contracts. Approval or acceptance of a training program shall be obtained from RIDOT prior to commencing work on the classification covered by the program. It is the intention of this TSP that training is to be provided in the construction crafts rather than clerk-typists or secretarial-type positions. Training in the laborer classification may be permitted provided that significant and meaningful training is provided and is approved by the division office of the FHWA. Training at other RIDOT P rojects is permissible as long as the training is an integral part of an approved training program. Submit the t raining verification (TR3 form) from all RIDOT P rojects to OCR once a month with corresponding Monthly OJT Training reports (TR5 form). Forms listed below.
943.04 Ojt Training Reporting Requirements.
NOTE: RIDOT reserves the right to revise and/or rename the reporting process and forms that it requires contractors to submit to enable RIDOT to monitor OJT compliance. Contractors agree to follow the process and use the forms that RIDOT requires. (TR0 Form) On-the-Job-Training (OJT) Acknowledgment and Statement of Intent Compliance (TR1 Form) Contractor Training Proposal (TR2 Form) New Trainee Registration (TR3 Form) Trainee Weekly Verification (TR5 Form) Monthly OJT Hours Report (TR6 Form) Trainee Status Change (TR7 Form) Certificate of Training (TR9 Form) Training Goal Reconsideration Request Forms available to print at http://www.dot.ri.gov/about/who/civil_rights.php.
Part 900 — Incidental Construction and Services August 2025
SECTION 943 ― ON-THE-JOB TRAINING 900-125
943.05 Trainees.
RIDOT’s On-the-Job-Training program is a hybrid of both Project-Specific and Contractor-Based FHWA programs. Project-Specific. OJT goals are assigned to specific federal -aid contracts. Goals are to be met by the project’s substantial completion date. Ensure that trainees are enrolled under the specific project to meet its contract’s TSP requirement. All training hours attained by the trainee will be applied toward the project’s OJT goal. Contractor-Based. Registered and approved OJT trainees are permitted to work among multiple RIDOT projects when necessary. However, all worked training hours will be applied toward meeting the specific project’s OJT goal in which the trainee was enrolled.
943.06 Reimbursement.
Except as otherwise noted below, the contractor will be reimbursed at a rate of $6.00 per hour of onsite training provided to each trainee in accordance with an approved training program. This reimbursement will be made even if the contractor receives additional training program funds from other sources, provided such other does not specifically prohibit the contractor from receiving other reimbursement. Therefore, it is contractors’ responsibility to determine if it is permissible to accept training reimbursement concurrently from other sources. Reimbursement for offsite training will not be made to the Contractor. No reimbursement under this TSP will be made to the contractor if the failure to provide the required training, is caused by the contractor and evidences a lack of good faith on the part of the contractor in meeting the requirements of this TSP. Training Invoices must be submitted to the Construction Manager along with proof of OJT compliance (e.g., copy of the Certificate of OJT Goal Attainment (COA1), approved TR5s etc.). Contractors that failed to comply with the contract’s TSP requirements will be required to contact OCR to request an OJT Good Faith Efforts Assessment (TR12 form) in order to obtain an OJT compliance determination. Contractors with a satisfactory compliance determination will be eligible for training reimbursement. Contractors with an unsatisfactory compliance determination will not be eligible for training reimbursement and may be subject to sanctions (please refer to the noncompliance procedures and sanctions section below for details). It is normally expected that a trainee will begin training on the project as soon as feasible after start of work, utilizing the skill(s) involved, and remain on the project as long as training opportunities exist in the work classification or until the trainee has completed the training program. It is not required that all trainees be employed as such for the entire length of the contract. A contractor will have fulfilled his/her responsibilities under this TSP if he/she has provided acceptable training and number of training hours to the number of trainees specified therein. The number trained shall be determined on the basis of the total number enrolled on the contract for a significant period.
Part 900 — Incidental Construction and Services August 2025
900-126 SECTION 943 ― ON-THE-JOB TRAINING Trainees will be paid the appropriate rates approved by the Departments of Labor or Transportation. Trainees will be paid at least 60 percent of the appropriate minimum journeyman's rate specified in the contract for the first half of the training period, 75 percent for the third quarter of the training period, and 90 percent for the last quarter of the training period, unless apprentices or trainees from an approved existing program (e.g. , unions’ apprenticeship programs) are enrolled as trainees on this project. In that case, the appropriate rates approved by the Departments of Labor or Transportation in connection with the existing program shall apply to all trainees being trained for the same classification covered by this TSP. The contractor shall furnish the trainee a copy of the program he/she will follow in providing the training. The contractor shall provide each trainee with a certification showing the type and length of training satisfactorily completed. The contractor will provide for the maintenance of records and furnish periodic reports documenting his/her performance under this TSP.
943.07 Training Goal Reconsideration Request.
Contractors that have evidence of implemented Good Faith Efforts (GFE), exerted to comply with the contract’s TSP requirements, and that are having difficulty meeting the contract’s OJT goal may submit a Training Goal Reconsideration Request (TR9 Form) requesting OCR to reassess the contract’s OJT goal considering the provided GFE. The form must be submitted at least 30 days before the project’s substantial completion date but not after the project’s employment peak season. Documented GFE must accompany the TR9 form including a letter justifying the request. Contractors who fail to submit an OJT Goal Reconsideration Request and who fail to meet the OJT goal by the project’s substantial completion date will be given an opportunity to submit a Corrective Action Plan (CAP) to reallocate the unmet OJT goal hours onto another RIDOT project; however, such training will not be eligible for reimbursement. Contractors that fail to comply with the CAP will be deemed non-compliant.
943.08 Non-Compliance Procedures and Sanctions.
Non-Compliance with Contract’s Training Special Provisions (TSP). Flagrant disregard in meeting the contract’s TSP requirements and/or fulfilling the approved Corrective Action Plan (CAP) and/or making a GFE may result in an unsatisfactory performance claim being submitted to the department in charge of RIDOT’s bidding process and contract awards. Non-compliance with EEO Provisions. The RIDOT will impose contract sanctions and initiate appropriate legal proceedings under applicable State and Federal law, if necessary, to achieve Equal Employment Opportunity on all Federal- aid highway projects.
Part 900 — Incidental Construction and Services August 2025
SECTION 943 ― ON-THE-JOB TRAINING 900-127 In the event of a contractor’s noncompliance with the nondiscrimination provisions stated in the contract (TSP requirements and/or EEO regulations) and after allowing a reasonable time (15 days) for corrective action to be taken, the RIDOT may, at its own discretion, impose contract sanctions including, but not limited to, the following: • Withholding of payments to the contractor under the contract until the contractor complies • Cancellation, termination, or suspension of the contract, in whole or in part • The denial of bidding privileges and the initiation of debarment proceedings in accordance with State Procedures • The implementation of such sanctions shall not prevent the State of Rhode Island from entering into litigation to protect its interests and rights under the following applicable laws: Civil Right Act of 1964 as amended, Federal -aid Highway Act of 1968, 1970; Americans with Disabilities Act of 1990
943.09 Contractor Procedures.
Pre-Award. • Before contract award of any federal aid project, the contractor must have his/her Affirmative Action Plan (AAP) in place and on file with the Department of Administration/EEO Office. Contractor must also submit its AAP directly to RIDOT, if RIDOT requests. • Prior to any award, the Lowest Bidder/Contractor must submit a completed and signed On-the- Job-Training (OJT) Acknowledgment and Statement of Intent Compliance (TR0 form) to RIDOT’s Office of Procurement during post -qualification for review by the OJT Compliance Officer of the Civil Rights (OCR).and • The contractor must either use a US or RI DOL approved program or an approved training program of a recognized labor organization or trades council. Post-Award. Proposed On-the-Job trainees are to be listed on the Trainee Registration enrollment form for each trainee to be employed and submitted to OCR’s OJT Compliance Officer for approval. Trainees’ hours may not be reimbursed until the Contractor Training Proposal (TR1 form) and the New Trainee Registration (TR2 form) are reviewed and approved by RIDOT. The contractor orients the training foreman, superintendent and the On- the-Job Training trainee(s) to their respective responsibilities in the program and provides copies of the training guidelines for the training job classification being used. The contractor shall provide a certified payroll weekly to the Construction Manager. This payroll should distinguish clearly the trainee’s training hours from regular hours worked for each On-the- Job trainee. Certified payrolls are required to be uploaded to PRISM also. The contractor will monitor and submit monthly reports (TR5 & TR3 forms) for all trainees in the program, for progress, any problems or training issues to the OJT Compliance Officer.
Part 900 — Incidental Construction and Services August 2025
900-128 SECTION 943 ― ON-THE-JOB TRAINING The contractor must notify the Construction Manager and the OJT Compliance Officer in writing within 5 working days of any trainee status change such as: terminations, layoffs, resignations, etc. The contractor must also submit the status change form/documentation (TR6 form) to the OJT Compliance Officer w ithin 10 working days after the event. Subsequent to any trainee’s termination or resignation, the OJT Compliance Officer will make a good faith effort determination (regarding the contractor’s best efforts to replace the trainee as to whether this training position needs to be filled). Contractors who assign training position(s) to subcontractors must ensure the subcontractor submits a Contractor Training Proposal (TR1 form) to the OCR. The Prime Contractor shall retain the responsibility for full compliance with OJT training requirements of the project. The contractor shall furnish the trainee a copy of the program he/she will follow in providing the training. The contractor shall provide each trainee with a certification showing the type and length of training satisfactorily completed (TR7 form). Once a trainee has been registered and approved by the Office of Civil Rights, the contractor, in advance, will email the Construction Manager notifying that a specific trainee will be on the project. As part of the weekly verification of trainee hours, the contractor will be responsible to complete and submit with their certified payrolls the Trainee Weekly Verification (TR3 form) for each Trainee. The Construction Manager will review the form, against the submitted certified payrolls and the training provided onsite and reply to the contractors’ trainee officer with the signed form. On a monthly basis, the contractor must submit to the Office of Civil Rights the Monthly OJT Hours Report (TR5 form) accompanied with the completed and signed Trainee Weekly Verification forms. The OCR’s OJT Compliance Officer will review the submission and document compliance. All approved documentation received from the OCR will be necessary to receive the corresponding training reimbursement. Contractors will be responsible for invoicing RIDOT for the OJT training provided, and invoices must be submitted in accordance with 109.06 along with proof of OJT compliance (e.g., copy of the Certificate of OJT Goal Attainment (COA1), approved TR5s etc.) . Contractors that failed to comply with the contract’s TSP requirements will be required to contact OCR to request an OJT Good Faith Efforts Assessment (TR12 form) in order to obtain an OJT compliance determination. Contractors with a satisfactory compl iance determination will be eligible for training reimbursement. Contractors with an unsatisfactory compliance determination will not be eligible for training reimbursement and may be subject to sanctions (please refer to the noncompliance procedures and sanctions section above for details).
Referenced in this section
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Source: Standard Specifications for Road and Bridge Construction (Blue Book), 2022 (Aug 2025 compilation) Edition. Pages 725–735 of 951. View official source ↗