640.1-DESCRIPTION: This work shall consist of furnishing and maintaining in good condition suitable offices for the exclusive use of the Engineer as a field office or for making field tests, a storage building for concrete cylinder curing tanks, and equipment for the field office, all in accordance with these Specifications. 640.2-MATERIALS: Not specified. 640.3-LOCATION AND TIME OF ERECTION: The field office and storage building shall be set up at approved locations on or in the immediate vicinity of the Project. They shall be separated from any building used by the Contractor. The field office and storage building shall be set up, equipped, and made ready for use at least three days prior to the beginning of the work on the project. 640.4-FIELD OFFICE: 640.4.1-General: The office shall be entirely enclosed, waterproofed, and sealed inside with wall board which will provide efficient insulation against heat and cold. With the exception of a minimal field office, the office must be decent, safe and sanitary in accordance with Health Department regulations. The office shall be provided with an approved type of heating and cooling equipment that will maintain a comfortable seasonable temperature throughout the project life. It shall be furnished with satisfactory electric lighting and lighting service. A minimum of two duplex convenience outlets shall be provided in each room. The building shall be provided with neat, sanitary, enclosed toilet with exhaust fan accommodations for the exclusive use of the Engineer, and such facilities shall meet the requirements of the State Department of Health or other authorities having jurisdiction. It shall be stocked with lavatory and sanitary supplies at all times during the period of the contract. Additionally the Contractor shall provide, maintain, and pay for internet access via service such as Cable, DSL, Satellite or other system along with a wireless router for the field office. The wireless router and internet specifications such as minimum upload and download speeds can be located at the following WVDOH website: https://transportation.wv.gov/highways/TechnicalSupport/specifications/640.11fieldoffice/Pa ges/default.aspx. The office shall be attractively painted on the outside and shall be provided with a sign at least four (4) feet by one (1) foot, with the sign content as follows: FIELD OFFICE THE WEST VIRGINIA DIVISION OF HIGHWAYS The letters shall not b e less than three ( 3) inches high and shall be white on a black background. The sign shall have a white border at least 1½ inches wide. The office shall be equipped per section 640.10 and shall include OSHA approved steps and entrance porch with railing. 640.4.2-Large Field Office: The large field office shall have a minimum floor space of 800 sq. f eet. This may be accomplished by the use of two (2) standard field offices or one large equivalent office. The office shall contain the following additional equipment:
1.One office type desk having at least two drawers on each side and one secretarial type desk each having minimum top dimension of thirty (30) inches by sixty (60) inches.
2.One plan rack.
3.One utility table thirty (30) inches high and having top dimensions not less than thirty
30.inches by seventy-two (72) inches.
4.One sanitary-type water cooler supplied with water that shall be kept cooled electrically or with gas.
5.One desk model electronic adding machine with, tape totaling a minimum of 10 digits.
6.One desk model, and two hand held model electronic calculators (all equipped with scientific functions), with a minimum entry of 10 digits and a minimum readout of 10 digits. 640.4.3-Standard Field Office: The standard field office shall have a minimum floor space of 400 sq. ft. and shall contain two rooms, each with a minimum plan dimension of twenty (20) foot By ten (10) foot. One room shall contain sufficient floor area to include such soil equipment necessary to perform the various compaction control tests as may be required as the work progresses. 640.4.4-Small Field Office: The small field office shall have a minimum floor space of 250 sq. ft. and shall contain two rooms, each with a floor space of approximately ten (10) foot. By 12 ½ foot. 640.4.5-Minimal Field Office: The field office shall have a minimum floor space of 100 square feet with a minimum plan dimension in one direction of six (6) feet. When a sanitary enclosed toilet is not provided, a chemically treated portable toilet shall be provided. The office shall be furnished with a desk, chair, one fireproof filing cabinet equipped with locks, and a phone, fax and answering (message) machine that utilizes the same phone line. The door for the field office shall be provided with a suitable lock. A sanitary water cooler using bottled water or approved equal shall be provided. The requirements of sections 640.10 shall not apply. 640.5-STORAGE BUILDING: The storage building for concrete cylinder tanks shall have a minimum floor space of 80 sq. ft. preferably eight (8) feet by ten (10) feet. The ceiling height shall not be less than seven (7) feet. The storage building shall be well insulated and capable of maintaining a reasonably constant temperature. It shall be provided with water, as required, and satisfactory electric lighting. Chairs, tables, and stools, as required, shall be furnished. The Contractor shall furnish curing tanks with sufficient capacity to handle peak cylinder curing requirements. The tanks shall be equipped with thermostatically controlled units which are capable of maintaining specification water temperature in the tanks, and power shall be furnished. 640.6-LIABILITY FOR PROPERTY IN OFFICE/STORAGE STRUCTURES: The Contractor shall assume the risk of direct physical damage to or loss of all Division property in the project field office and storage building, and shall compensate the Division for any such damage or loss valued on a replacement cost basis to a maximum total of twenty thousand dollars. The contractor’s responsibility for this risk will remain in effect until the Division has removed all its property and vacated the office and storage building. 640.7-MAINTENANCE: The Contractor for the duration of the project shall maintain the field office and storage building in good condition and appearance. No compensation will be allowed for loss by fire or by vandalism caused by non-Division personnel or for loss due to normal wear and tear. 640.8-REMOVAL: After all field records pertinent to the project have been completed, the office and storage building shall be removed and disposed of by the Contractor and the site cleaned up and left in a neat and acceptable condition. The field office and storage building shall be allowed to remain for 45 days after final acceptance of the project, and shall be completely removed prior to 60 days after final acceptance of the project. 640.9-ALTERNATE FOR OFFICE BUILDING: The Contractor, in lieu of the field office building, may furnish adequate trailer space equivalent to the minimum floor space requirements. Minimum requirements for heat, lights, toilet facilities, insurance, maintenance, etc., shall be furnished for the trailer as for the office building.
640.10 Equipment:
The following equipment shall be furnished for any field office.
1.One office-type desk having at least two drawers on each side and one secretarial -type desk each having minimum top dimension of thirty (30) inches by sixty (60) inches.
2.One filing cabinet when the total project bid is less than $1,000,000; two filing cabinets when the total project bid is $1,000,000 and less than $3,000,000; and three filing cabinets when the total project bid is $3,000,000 or more. Cabinets shall be fireproof, four-drawer, legal size, and equipped with locks.
3.One plan rack.
4.One utility table 30 inches high and having top dimensions not less than thirty (30) inches by seventy-two (72) inches.
5.One sanitary-type water cooler supplied with water that shall be kept cooled electr ically or with gas.
6.One closet extending the full height from floor to ceiling measuring not less than twenty- four (24) by thirty (30) inches in plan, having at least two shelves, and equipped with a lock.
7.One desk model electronic adding machine with tape totaling a minimum of 10 digits.
8.One desk model, and two hand held model electronic calculators (all equipped with scientific functions), with a minimum entry of 10 digits and a minimum readout of 10 digits.
9.Comfortable chairs and stools as required.
10.The Contractor shall provide at their own expense all utilities and janitor service. Telephone service, limited to the best available local facilities, shall be furnished unless Plan notes require alternate communication facilities. Telephone service shall i nclude installation, local monthly charges, long distance service, maintenance and removal costs.
11.Provide two telephones for a large or standard office and one telephone for a small office. One answering (message) machine shall be provided.
12.If any of the equipment items are included as “in-built” in the field office or trailer, they may be omitted from the list.
13.Provide on project specific weather monitoring system. The minimum requirements for the weather monitoring system shall be:
a.Measure and record total rainfall as well as hourly rainfall averages.
b.Measure and record wind speed.
c.Measure and record relative humidity.
d.Measure and record temperatures.
e.Present data in a neat and orderly fashion.
f.The weather monitoring systems sensors shall be located as close to the project limits as practical and shall not exceed 1,000 feet without the Engineer’s written approval.
g.All data collected must be transferable to the Department/ Project’s computer system.
h.If the weather monitoring system supplied is cap able and high speed internet service is available at the site, the weather monitoring system shall be connected to the internet for remote viewing. The weather monitoring system ,including hardware, software and manuals, will be furnished and maintained throughout the life of the project and shall be removed when the field office has been vacated by the Division of Highways staff in accordance with subsection 640.8. 640.11: Blank
640.12 Method of Measurement:
The “Large Field Office and Storage Building”, “Standard Field Office and Storage Building” shall include the field office and the storage building and shall be measured as one complete unit and paid by the month. The “Small Field Office” and “Minimal Field Office” shall be measured as one complete unit and paid for by the month . “Building Equipment” will be measured as complete unit and paid as a lump sum unit.
640.13 Basis of Payment:
The quantities, determined as provided above, will be paid for at the contract unit prices bid for the items listed below, which prices and payments shall be full compensation for furnishing, erecting, insuring, maintaining and removing the field office and storage building, and sanitary conveniences for the Engineer; all labor and materials, and all other work necessary and incidental thereto. All costs associated with the weather monitoring system will be paid for by the contractor. The field office, storage building equipment, furniture, fixtures, and facilities shall remain the property of the Contractor and shall be removed in accordance with subsection 640.8 and the area dressed and restored. Telephone service installation, local monthly charges, long distance charges, maintenance charges and removal costs will be paid by the Contractor. In the event long distance charges exceed the $100.00 per month average for the duration of the project, the Contractor may request compensation for the portion above the $100.00 per month average.
640.14 Pay Items:
ITEM DESCRIPTION UNIT 640001-* Standard Field Office And Storage Building Month 640002-* Large Field Office And Storage Building Month 640003-* Building Equipment Lump Sum 640005-* Minimal Field Office Month 640006-* Small Field Office Month * Sequence number
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Source: Standard Specifications for Roads and Bridges, 2023 Edition. Pages 571–576 of 1,006. View official source ↗