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101.02 ACTUAL COST . The cost actually incurred by the Contractor or subcontractor in the
performance of work. Actual costs will include labor, material, actual ownership cost of equipment or invoiced rental rates, verified payroll burdens, verified general and administrative overhead, and profit. While the Contractor is required to establish such costs with competent documentation (i.e., invoices, certified payrolls, financial statements) the Department may rely upon an audit of the Contractor's financial records by a Department appointed auditor. 101.03 AWARD . The written acceptance by the State of the successful Proposal consisting of the executed Contract Agreement and Purchase Order.
101.04 BIDDER . An individual, partnership, corporation or joint venture submitting a Proposal
for the advertised work. (The terms “Bidder” and “Contractor” are frequently used synony-mously.) 101.05 BID DOCUMENTATION . The term "bid documentation" means all writings, working papers, computer printouts, charts, computer data files associated with the preparation and/or submittal of a bid proposal, and all other data compilation which contains or reflects information, data or calculations used by the Contractor to determine its bid submitted for a project. The term "bid documentation" includes material relating to the determination and application of equipment rates, overhead rates, labor rates, e fficiency or productivity factors, arithmetic extensions, schedules for time or any determination of time related to project overhead, as well as quotations from subcontractors and material suppliers to the extent that such rates and quotations were used by the Contractor in formulating and determining the amount of the bid. The term "bid documentation" also includes any manuals which are standard to the industry used by the Contractor in determining the bid for a project. These manuals may be included in the bid documentation by reference, and will show the name and date of the Publication and the Publisher.
101.06 BRIDGE . A structure, including supports, erected over a depression or an obstruction,
such as water, highway or railway, and having a track or passageway for carrying traffic or other moving loads and having a length measured along the center of roadway of more than twenty (20) feet between undercopings of abutments or extreme ends of openings for multiple boxes.
a.Bridge Length . The length of a bridge structure is the over-all length measured along the line of survey stationing back to back of backwalls of abutments, if present, otherwise end to end of the bridge floor; but in no case less than the total clear opening of the structure.
b.Bridge Roadway Width . The clear width measured at right angles to the longitudinal centerline of the bridge between the bottom of curbs or in the case of multiple height of curbs, between the bottom of the lower risers or in the case of no curbs, between the inner faces of parapet of railing.
101.07 CALENDAR DAY . Each and every day shown on the calendar, beginning and ending
at midnight.
101.08 COMPENSABLE DELAY . An excusable delay for which the Contractor may be entitled
to additional monetary compensation which is not otherwise precluded by these Regulations. 1−3
101.09 COMPLETION . Completion of the project occurs when; 1) The work has been
satisfactorily completed in all respects in full accordance with the Contract, and; 2) the Contractor has satisfactorily executed and deliver ed to the Engineer all documents, certificates, and proofs of compliance as required by the Contract.
101.10 CONSTRUCTION AND MAINTENANCE AGREEMENT/UTILITIES . An agreement
between the State, acting through its Department of Transportation, and the Owners of Utilities. Owners may be either Municipalities or private Utility Companies. The agreements establish conditions for removing, relocating, or otherwise altering the location of utilities to facilitate proposed highway construction work. They divide responsibility for such alterations between the two parties and establish payment procedures by which the State will reimburse the Owners for costs they incur in performing their respective portions of the work.
101.11 CONTRACT . The agreement between the State and the Contractor for the performance
of the prescribed work and consisting of the following:
a.Contract Agreement . The written statement, executed by the State through the State Purchasing Agent or its designee and the Contractor; and approved by the Director, Department of Transportation, setting forth the obligations of the parties for the performance of the work.
b.Contract Documents . The Notice to Contractor (advertisement for bids); Proposal; Contract Bond(s); Standard Specifications; Suppl emental Specifications; Special Provisions; General and Detailed Plans; Notice of Award; Notice to Proceed; and any subsequently executed Contract Addenda that are required to complete the construction of the work in an acceptable manner, including authorized Contract Time Extensions.
c.One Instrument . The executed Contract Agreement and the Contract Documents constitute one instrument; i.e., the Contract.
101.12 CONTRACT ADDENDUM . Any change to the Contract made after its initial execution,
which change shall become part of the Contract Agreement. Contract Addenda must be set forth in writing and executed by the original signator ies, or their successors in interest, or their designees. Each Contract Addendum must be preceded and documented by a corresponding Report of Change.
101.13 CONTRACT BONDS . The approved form of securities, executed by the Contractor and
its Surety or Sureties, guaranteeing complete execution of the Contract and all supplemental agreements pertaining thereto, and the payment of all legal debts pertaining to the construction of the project.
101.14 CONTRACT ITEM (PAY ITEM) . A specific item of work for which a price is provided in
the Bid Schedule.
101.15 CONTRACT TIME . The number of work days or calendar days allowed for completion
of the Contract including authorized time extensions. When a calendar date of completion is specified in the Proposal, the Contract shall be substantially completed on or before that date.
Source: Rhode Island Standard Specifications (Bluebook), 2024 Edition. Pages 16–17 of 826.