1−11 SECTION 102 BIDDING REQUIREMENTS AND CONDITIONS
102.01 PREQUALIFICATION OF BIDDERS . Prequalification of bidders shall be in accordance
with 23 CFR 635, Rhode Island General Law 37-2, together with regulations and procedures promulgated thereunder, and those Regulations.
102.02 CONTENTS OF PROPOSAL FORMS . The completed Proposal Form is generated by
the Department’s Quest Lite bid preparation software, which is furnished to the prospective bidder on compact disk (CD) as part of the Contract Bid Package with the Plans, Specifications and additional contract bid documents in accordance with the instructions set forth in the Notice to Contractors. The Proposal Form consists of three parts. The first part, the "Preamble,” outlines the various understandings and agreements required of the prospective bidder as conditions to its offer to perform the stated work. The second part, the "Bid Schedule," is that portion of the form where the various items of work are listed in a numbered sequence, and includes the unit prices entered by the bidder and total bid amounts of each item, which are computed by Quest Lite. The third part of the form is the "Signature Page," which includes the "Total, or Gross Sum of Bid" and which must be signed by the bidder or his authorized signatory. This signature signifies the bidder's acceptance of all requirements and conditions of the Contract and its agreement to substantially complete the work by a calendar date certain. The Plans, Specifications and other contract bid documents designated in the Proposal Form will be considered a part of the Proposal. When applicable, prospective bidders will be required to pay the Department the sum stated in the Notice to Contractors for each set of Contract Bid Packages taken out by said bidders. In the case of joint ventures, Contract Bid Packages must be taken by the Joint Venture; this does not, however, preclude entities comprisi ng the Joint Venture from taking out Contract Bid Packages independently. In addition, the Joint Venture must be independently registered as a user of the Department’s Electronic Bidding System known as Quest Lite.
102.03 INTERPRETATION OF QUANTITIES IN BID SCHEDULE . The quantities appearing in
the Bid Schedule are estimated and are used for the comparison of Proposals. Payment to the Contractor will be made for the actual quantities of work performed and accepted or materials furnished in accordance with the Contract. The estimated quantities of work to be performed and the materials to be furnished may be increased, decreased, or omitted as deemed necessary or advisable by the Engineer, or as hereinafter provided.
102.04 Examination of Plans, Specifications, Special Provisions, and Site
OF WORK . The bidder is expected to carefully examine the site of the proposed work, the Proposal, the Plans, the Rhode Island Standard Specifications for Road and Bridge