628FIELD OFFICE, COMPUTER SYSTEM, COMPUTER SYSTEM EQUIPMENT, OFFICE MACHINES and communications

SYSTEM EQUIPMENT, OFFICE MACHINES AND COMMUNICATIONS

628.01Description

This work shall consist of providing the specified facilities, equipment, supplies, and services in accordance with 105.03.

628.02Field Office Requirements

When specified, the Contractor shall pr ovide a field office, computer systems, computer system equipment, office mach ines, telephone service and equipment, 10 services, equipment, and supplies for the De partment’s exclusive use in accordance with the minimum requirements listed below.

All equipment shall be covered by normal manufacturer's warranties. All cellular telephone units, computer systems, telephones and voice mail systems, office machines and associated equipment provi ded by the Contractor will remain the property of the Contractor and will be returned to the Contractor upon completion of the contract.

The field office shall be located as mutually agreed by the Engineer and the Contractor. If a building exists within the limits of the right-of-way that is acceptable as a field office and the building is scheduled to be removed under the terms of the contract, the building may be equipped and furnished as the field office. A building within the right-of-way that is furnished under this specification shall be removed prior to the date of the last work and other acceptable facilities for the field office shall then be provided. 628.01

The field office may be a permanent building or a trailer and shall be of the type shown in the Schedule of Pay Items. The building or trailer furnished for the field 30 office shall be in accordance with all applicable State an d local codes and applicable IOSHA/OSHA requirements.

The field office shall be complete and ready for use by the Department, including all utility connections, office machines, internet service, equipment and supplies, prior to the start of work. If the Contractor is unable to provide the permanent field office prior to the start of the work, the Engineer shall be notified in writing, and the Contractor and the Engineer will agree on temporary field office arrangements prior to the start of work. A temporary field office will not be accepted by the Department for more than two months, at which time a permanent field office shall be ready for 40 the Department’s use.

The field office shall, at a minimum, be the size listed below for the type field office specified.

Minimum dimensions shall be 8 ft wide and 7 ft in height, from floor to ceiling. For a trailer, the calculation of minimum area will be based on the exterior box dimensions.

The office shall have a solid and level fl oor with no holes, a weatherproof roof and shall be dust-proof, and wind-tight. The field office shall have at least two doors for ingress and egress and shall have a minimum of six windows for a Type A or Type C field office and eight windows for a Type D or Type E field office, not including any windows in the doors.

Exterior doors shall have a satisfactory locking system. At least one door shall always be able to be unlocked and opened from inside the field office. If a padlock is used to secure a door, it shall be a high security type and shall be made inaccessible to bolt cutters, hacksaws, hammers, or prybars. The padlock shall be mounted in such a manner that locking and unlocking the door can be made with minimal effort. Installation of additional hardware to protect the lock or use of multiple padlocks on a door will not be allowed. Additional hard ware to receive the padlock will be acceptable. The Contractor shall furnish the nu mber of keys to the office as directed by the Engineer. The Department will maintain a list of all Department personnel who are given keys. 70

Windows shall be hinged or sliding and have a minimum area of 5 sq ft each. Windows shall be provided with satisfactory locks and screens. Windows, including 628.02

windows in the doors, shall be provided with shades, blinds, or other approved coverings.

Type D and Type E field offices shall have at least one room with a minimum area of 196 sq ft for use as a conference or meeting room.

The field office shall have heating and air-conditioning equipment capable of 80 maintaining a uniform temperature between 68°F and 80°F.

The field office shall have a minimum 100 amp, 120/240 volt electrical service, shall have sufficient receptacles to sati sfactorily accommodateal l required electrical equipment without the use of extension cords or splitters and shall be provided with satisfactory office type lighting.

If the field office is a trailer, the traile r shall be securely supported by adequate blocking. The blocking shall provide a foundation to prevent settlement. The trailer shall be secured to the ground with a trailer tie down system that is in accordance with 90 all State and local requirements. Each trailer shall be furnished with steps meeting IOSHA/OSHA requirements at each doorway.

The field office location shall be selected in order to provide satisfactory parking and trash disposal facilities for Department us e. Parking spaces shall be either paved or surfaced with compacted aggregate, size No. 53, or other acceptable materials suitable for all-weather usage and shall be maintained, including snow removal. Satisfactory parking for a Type A field office shall be a minimum of six separate parking spaces. Satisfactory parking for a Type C field office shall be a minimum of 10 separate parking spaces. Satisfactory parking for a Type D field office shall be a 100 minimum of 12 separate parking spaces. Satisfactory parking for a Type E field office shall be a minimum of 16 separate parking spaces.

Any type of field office may be used by other Department personnel from other Department contracts.

The following minimum equipment and s upplies shall be furnished for each field office of the type specified.

628.02

OFFICE TYPE Equipment and Supplies A and C D E Bloodborne Pathogen Kit 1 1 1 Potable Water Yes Yes Yes Broom and Dust Pan 1 1 1 Calculators 1 2 4 Carbon Monoxide Detector 1 1 2 Chairs 8 12 20 Cleaning Supplies Yes Yes Yes Dry Erase Board 1 1 2 Electric Vacuum Sweeper 1 1 1 File Cabinet Drawers 4 8 12 Fire Extinguishers 2 2 3 First-Aid Kit 1 1 1 Folding Office Tables 4 6 10 Microwave Oven 1 1 2 Office Desks and Office Chairs 4 5 10 Paper Shredder 1 1 1 Plan Holder 1 1 2 Refrigerator/Freezer 1 1 2 Shelving 20 lft 24 lft 48 lft Six-hook Coat Rack 1 1 2 Smoke Detector 1 2 3 Toilet Facilities Yes Yes Yes TV Monitor 0 1 1 USB Speakerphone Microphone No Yes Yes Waste Paper Baskets 4 6 10

The office and the equipment shall be furnished in a condition satisfactory to the Department.

Adequate quantities of basic hygiene and office cleaning supplies shall be provided. These supplies shall include, but are not limited to, antibacterial hand soap in a pump container, hand sanitizer, paper towels, trash bags, toilet paper, spray air freshener, window cleaner, all-surface cleaner, toilet disinfectant, toilet brush and a toilet plunger. 120

Potable water shall be provided separately for drinking and hand washing purposes.

The plan holder shall have a minimum number of five individual holders, capable of holding full size plans, 24 in. by 36 in., per plan holder.

628.02

Fire extinguishers shall be 5 lb, Class ABC or higher rated and shall be maintained in a fully charged and operable condition and shall meet all IOSHA/OSHA requirements. 130

The toilet facilities shall consist of, at a minimum, a toilet and hand washing location. For a Type A or Type C field office, the toilet can be a portable toilet and the hand washing location can be a portable hand washing station. For a Type D or Type E field office, the toilet facilities shall be provided indoors. Indoor toilet facilities shall have an exhaust fan. Hot water is not required for the toilet facilities. If a portable toilet is provided, it shall be provided with a lock and at least two keys for the lock. If a portable hand washing station is provided as the hand washing location, it shall always remain functional, including during freezing temperatures. The portable toilet or portable hand washing station shall be serviced a minimum of once per week and shall 140 be maintained in such a manner as to provide consistent continual toilet facility service.

First-aid kits shall meet the requirements of ANSI Z308.1 current at the time of letting.

Shelving shall have a minimum width of 10 in.

Filing cabinets shall at a minimum be fire resistant steel filing cabinets with a class D or higher classification established by UL or Safe Manufacturers National 150 Association. Cabinet drawers shall have a filing depth of 25 in. All cabinets shall have a lock and at least half of the drawers shall be fireproof.

Office desktops shall be at least 48 in. wide and 25 in. deep. All desks shall contain at least two drawers, one of which shall be provided with a lock.

Folding office tables shall be a minimum size of 30 in. by 72 in.

Office chairs shall be height adjustable and equipped with castors. Other required chairs may be stackable or folding chairs. 160

Supplies to be furnished shall include all items required for proper operation of the required equipment. This includes, but is not limited to, operating manuals and paper supplies.

Calculators shall be electric powered, have a printer, a minimum 12-digit capacity, and have a counting function.

The paper shredder shall have a minimu m capacity of 12 sheets of 20 lb paper, shall be capable of shredding paper clips a nd staples, and shall include a five-gallon 170 capacity waste basket.

The dry erase board shall have a minimum size of 4 ft by 6 ft. Adequate quantities of dry erase markers and erasers shall be provided. 628.02

The TV monitor shall be at a minimum 55 in., LED, 4 series, 2160P, Smart, 4K UDH TV with HDR and shall work wirelessly with laptops. It shall be mounted on the wall of designated meeting or conference rooms as determined by the Engineer.

A USB speakerphone microphone shall be a Conference Speaker Omnidirectional 180 Computer Mic, with 360° voice pickup, touch sensor buttons for mute/unmute, streaming and shall be provided for use in designated meeting or conference rooms as determined by the Engineer.

The microwave oven shall have a mini mum 1 cu ft capacity with a minimum 1,100 watts and shall have digital controls.

The refrigerator/freezer shall have a minimum 20 cu ft. capacity for a Type D or Type E field office and shall have a minimum 10 cu ft capacity for a Type A or Type C field office. 190

The field office and all equipment and supplies shall be maintained and replenished in a satisfactory manner during the term of the contract or until released by the Engineer. If the field office or required equipment and supplies are not maintained by the Contractor, the Engineer may withhold partial payments until the field office is operational to the Department’s satisfaction.

When specified in the Schedule of Pay Items, the Contractor shall provide the computer system and computer system e quipment in accordance with the minimum 200 requirements listed below for the Department’s exclusive use for each field office.

State Drive)

compliant port

compatible with the selected internet and office

network connections

with the Monitor, with AC adapter, one additional AC

adapter, one DC adapter and one padded carrying case.220

628.02

590

The initial condition of the computer system shall be nearly pristine. All owner

installed email accounts, games, spyware, online services, applications, network or

other profiles previously set up on the system shall be removed prior to placement in

the field office. If the system was provided for a previous Department contract, all

software not specified shall be removed prior to placement in the current field office.

The Contractor shall provide a minimum 900 J six-outlet surge protector for each

computer system specified in the contract.

230

connectivity to DisplayPort and HDMI connections or an

adapter

the Monitor, with AC adapter, one additional AC adapter,

one DC adapter that is compatible with the Department's240

provided laptop or mobile device, and one minimum 900 J

six-outlet surge protector.

The Contractor shall provide software for the computer system in accordance with

the minimum requirements listed below.

Business and Adobe Acrobat Professional DC250

All software shall include the most current updates and patches at the time the

computer system is provided to the Department. The Contractor shall provide for

installation of updates and patches for the operating system, productivity and security

software during the term of use of the computer system by the Department. Updates

and patches shall be provided by an automatic update method.

The Department may install and maintain proprietary software on the computer

in order to run the Department’s construction management programs.260

The Contractor shall provide all cables, connections and software required to

connect the computer system provided by the Contractor or by the Department to the

printer and the scanner.

The Contractor shall provide an Ethernet and a wireless office network to enable

628.02

591

all computer systems in the field office to access the field office internet service, the

printer and the scanner.

270

The Contractor shall provide all manuals necessary for operation of the computer

system, computer system equipment and software with the system and shall include

all documentation normally furnished with the equipment and software when

purchased.

The Department will be utilizing the computer system to run or access Department

provided construction management software applications. These applications are

known to run on Intel compatible equipment when using the Windows 10 Professional

operating system. If the Department experiences problems running these applications

due to hardware or software compatibility, the Contractor shall replace the equipment280

to ensure compatibility to the satisfaction of the Engineer within five business days.

The computer system shall be maintained in good working order. If a portion of

the system becomes defective, inoperable, damaged, or stolen, that portion shall be

repaired or replaced within five business days after the Contractor is notified by the

Engineer. If the computer system and related accessories are not maintained by the

Contractor as required, the Engineer may withhold partial payments until the computer

system is operational to the Department’s satisfaction.

The Contractor shall provide broadband internet service for the field office.

Broadband internet service shall be capable of a minimum average download speed of

50 Mbps and a minimum upload speed of 5 Mbps, unless otherwise approved by the

Engineer.

The Contractor shall provide a fully operational all-in-one copier, printer, and

document scanner machine for the Department’s exclusive use in the field office in

accordance with the minimum requirements listed herein.

300

The machine shall be supplied with, and shall be maintained with, one additional

set of ink cartridges. The Contractor shall provide letter, legal, and ledger size paper

as required by the Engineer.

The machine shall be compatible with, and shall be connected to, the computer

system provided by the Contractor, or the Department, for use by the Department in

the field office.

The machine shall be an Epson Workforce or HP OfficeJet Pro model that has the

following minimum specifications:310

628.02

592

If any office machine becomes defective, inoperable, damaged, stolen, or

incompatible with the Department provided devices, that machine shall be repaired or320

replaced within five business days after the Contractor is notified by the Engineer. If

any of the office machines are not maintained by the Contractor as required, the

Engineer may withhold partial payments until the machine is operational to the

Department’s satisfaction.

When specified in the Schedule of Pay Items, the Contractor shall provide

telephone services and equipment, as specified below, for use by the Department on

the contract.

330

Telephone Service Type A Type B Type C

Telephone line 1 2 2

Telephone 1 2 3

Telephone voice mail system 1 2 1

The telephone voice mail system shall be capable of providing both a minimum

1-minute outgoing message and 30 minutes total recording time for incoming

messages. It shall have a remote operation feature, which may be used to retrieve,

replay, erase, and save messages. An answering machine meeting these requirements

may be substituted for the voice mail system.

At least one telephone shall be a cordless phone having a frequency of at least 900

MHz.

340

628.03Mobile Internet Service

When specified, the Contractor shall provide mobile internet service for the

Department’s exclusive use.

The mobile broadband internet service access device will be used by the

Department in a laptop computer provided by either the Contractor or the Department.

The device shall connect to the laptop via a USB 2.0 or USB 3.0 compliant port,

or by wireless means. The device and service shall be capable of a minimum 4G speed.

The internet service rate plan shall include unlimited data and time usage with no350

roaming charge for national domestic use. All software necessary for the operation of

the device shall be provided to the Engineer.

628.03

593

The Contractor shall not purchase any device or enter into any service agreement

until authorized by the Engineer. The Engineer will provide a minimum of 10 business

days notice prior to the date the device will be required.

628.04Cellular Telephones

The Contractor shall provide cellular telephone equipment and services, as

specified below, for use by the Department on the contract.360

Each cellular telephone unit shall have a service coverage area that includes the

project limits. Each cellular telephone unit shall include a belt clip system, a 120V AC

charger, a 12V DC mobile charger, and a hands-free kit consisting of a speaker and a

microphone enabling the user to operate the unit with minimal need for the use of their

hands. The hands-free kit shall be wireless.

All equipment shall be covered by normal manufacturer's warranties. All cellular

telephone units and associated equipment will remain the property of the Contractor

and will be returned to the Contractor upon completion of the contract.370

Cellular telephone units shall meet the following minimum requirements:

diagonally

Schedule of Pay Items

in the Schedule of Pay Items

The Department will be responsible for damage or loss of the units beyond that

covered by normal manufacturer's warranties, while in use by the Department. The

Contractor shall provide replacement cellular telephone units, batteries, chargers, and

equipment within one business day of notification of need for the item.

628.04

594

400

The Contractor shall not enter into any agreement with any service provider or

purchase any cellular telephone units for use by the Department until authorized by

the Engineer. The Engineer will notify the Contractor a minimum of 10 business days

prior to the need for the units.

628.05Method of Measurement

Field office will be measured by the month for the specified type. Partial months

will be rounded up to the next 1/2 or whole month. The Department will provide two

weeks advanced notice prior to when the facility will be vacated.

410

Computer system and computer system equipment will be measured by the

number of units specified.

Telephone service will be measured by the month for the specified type. Partial

months will be rounded up to the next 1/2 or whole month. The Department will

provide two weeks advanced notice prior to when the telephone service will be

vacated.

Cellular telephones will be measured by the number of units required for the type

specified.420

Mobile internet service and cellular telephone service will be measured by the

month for each system or service provided. Partial months will be rounded up to the

next 1/2 or whole month. The Department will provide two weeks advanced notice

prior to when mobile internet service and cellular telephone service will no longer be

required.

628.06Basis of Payment

Field office will be paid for at the contract unit price per month, complete in place

until released.430

Computer system and computer system equipment will be paid for at the contract

unit price per each for the units provided.

Telephone service will be paid for at the contract unit price per month, complete

in place until released.

Mobile internet service will be paid by the month for each system or service

provided.

440

Cellular telephone units will be paid for at the contract unit price per each per each

type specified. Cellular telephone service will be paid for at the contract unit price per

month per each phone. Monthly charges for cellular telephone minutes and data in

excess of those specified in the contract will be paid for by the dollar amount for the

invoiced price per each occurrence as cellular telephone, additional charges.

628.05

595

Payment will be made under:

Pay Item Pay Unit Symbol

450

Cellular Telephone Service, _____________............................ MOS

anytime minutes

Cellular Telephone, ______ ...................................................... EACH

type

Cellular Telephone, Additional Data ......................................... DOL

Cellular Telephone, Additional Minutes ................................... DOL

Computer System Equipment .................................................... EACH

Computer System ...................................................................... EACH

Field Office, _____.................................................................... MOS

type460

Mobile Internet Service, _____ Each ........................................ MOS

quantity

Telephone Service, _____ ......................................................... MOS

type

The cost of all heating, cooling, electrical service, and other miscellaneous utility

bills required for the field office shall be included in the cost of the field office.

If a field office smaller than the specified type is approved by the Engineer, a new

unit price will be established for the smaller field office. The new unit price will be470

equal to the original contract unit price multiplied by the smaller floor area and divided

by the specified floor area.

All costs necessary to provide and maintain the telephone service, including

monthly charges and installation of telephone lines, shall be included in the cost of the

telephone service.

If a temporary field office is provided in accordance with 628.02, payment will

be 65% of the unit price during the time the temporary field office is in use by the

Department.480

The cost of all materials and labor necessary to setup, secure, maintain, and

remove the field office, including all required equipment and supplies and any material

required to provide parking, shall be included in the cost of the respective pay item.

All costs necessary to provide and maintain the computer system, computer

system equipment, including the required software, manuals, technical support, and

miscellaneous computer requirements shall be included in the cost of the computer

system or computer system equipment.

490

All costs necessary to establish, install, and maintain field office internet service,

628.06

596

both wireless and Ethernet, field office network, including any required hardware,

software, fees, monthly charges, setup, installation, and technical support shall be

included in the cost of the field office.

All costs associated with providing the field office for any type of field office for

use by other Department personnel from other Department contracts shall be included

in the cost of the field office.

All costs necessary to provide the all-in-one copier, printer, and document scanner500

machine, including setup, installation, all required connections to computers, technical

support, and miscellaneous office machine requirements shall be included in the cost

of the field office.

All costs necessary to establish, install and maintain mobile internet service,

including required hardware, software, fees, monthly charges, setup, installation, and

technical support shall be included in the cost of mobile internet service.

The Contractor shall provide a copy of the detailed invoice from the service

provider for each cellular telephone unit each month.510

628.06

597