8-36 Section 809. Field Office
809.01 Description
This work consists of providing, equipping, operating, and maintaining field offices for the Engineer for the duration of the contract.
809.02 Materials
None specified.
809.03 Construction
Submit the location of the fi eld office for approval by the Engineer . Provide access and parking as required by the Engineer . Maintain access and parking, including grading, gravel, and snow removal. The Engineer may terminate use of the field office during seasonal suspension of wor k. Any costs associated with suspension or extension of the field office will be paid for separately.
A.General Requirements for Field Offices. Provide field offices in accordance with the Michigan Occupational Safety and Health Administration (MIOSHA) standards for the performance of required activities and tests . Provide a Department -approved weatherproof trailer, building, or space within an existing building. Provide and maintain this space for the exclusive use of the Engineer as a field office for acti vities and field testing until the project is complete. When the trailer, building, or space is occupied by both the C ontractor and the Engineer , separate the Engineer’s space and the Contractor’s space. The Department will equip its space with office furniture other than that required by the C ontract . Provide the following:
1.Heating and air -conditioning equipment that will maintain a temperature between 70 and 80°F during working hours ;
2.At least two wall-mounted electrical power outlets per room that conform to local electric codes for office use;
3.At least two 75 -watt electric lights per room ;
4.Water and internet service;
5.A floor -to-ceiling height of at least 7 feet; MDOT Standard Specifications for Construction Section 809 8-37 6. At least 6 feet of rigidly constructed, 30-inch- wide counter;
7.At least one sash, hinged, or sliding window per room;
8.Locks, bars, window locks, or a security system; and
9.First-aid kits, smoke detectors, and fire extinguishers required by local fire and safety authorities .
10.Maintained first-aid kits, smoke detectors , and fire extinguishers. Equip the office with a metal -covered board or steel plate, 48 by 48 inches . Provide a gas or liquid-fueled stove for heating and drying aggregate, with at least two burners and the required fuel . Provide for storage and usage of the fuel in accordance with the Michigan State Police, Fire Marshal Division . Provide exhaust vents and hoods.
B.Specific Requirements for Each Class of Field Office
1.Field Office — Class 1. Provide a building at least 1, 000 square feet or trailer at least 14 by 70 feet. Provide hook -ups to sanitary sewer and water facilities, electric service, heating and cooling equipment, and internet service . Provide pressurized water facilities, potable water, and indoor plumbing. Provide a free-standing refrigerator with freezer that has a mi nimum total interior volume of 18 cubic feet and a microwave oven with a minimum 800- watt output . Partition the floor space to provide three offices (one office must have keyed locks to prevent access) , a conference room, and a restroom . Provide a restroom with at least one sink with hot and cold water, and a toilet . Provide and maintain parking for at least 12 vehicles.
2.Field Office — Class 2. Provide a building of at least 600 square feet or a trailer at least 12 by 50 feet. Provide a prefabricated outdoor sanitary facility, pressurized water for testing, and bottled water for drinking. Provide hook -ups for electric service, heating and cooling equipment, and internet service . Regularly replenish the bottled water supply, and clean and maintain the sanitary facility . Partition the floor space to provide at least two offices, and provide one of the office s with keyed locks for secure access. Provide and maintain parking for at least 8 vehicles.
3.Field Office — Class 3. Provide a building of at least 365 square feet or trailer of at least 8 by 45 feet. Provide a prefabricated, outdoor sanitary facility, pressurized water for testing, and bottled water for drinking. Provide hook -ups for electric service, heating and cooling equipment, and internet servic e. Regularly replenish the bottled water supply, and clean and maintain the sanitary facility . Partition the floor space to provide at least two offices , and provide one of the office s MDOT Standard Specifications for Construction Section 809 8-38 with keyed locks for secure access. Provide and maintain parking for 6 vehicles.
809.04 Measurement and Payment
Pay Item Pay Unit Field Office, Cl __ ................................................................................... Month Field Office, Utility Fees ........................................................................... Dollar Field Office, Secure Storage, Survey Equipment .................................... Month Field Office, Secure Storage, Testing Samples and Supplies ................. Month
A.Field Office, Cl _. The unit price for Field Offic e, Cl __ includes the cost of setup, providing access, grading, maintaining, plowing snow, and utility hook -up charges . The Engineer will measure Field Office, Cl __ in full months for the time required. The Department will pay for this item on a monthly b asis, with the first pay estimate following the first full month of occupancy . Any use of the field office by the Department during a month will constitute a full month . The Contractor is responsible for paying taxes and providing required permits and insurance for field office occupancy by Department personnel. If the contract does not include a pay item for Field Office, Cl __ , and the Department requires the Contractor to provide a field office, the Department will consider it extra work .
B.Field Office, Utility Fees . The Department will establish a budget for Field Office, Utility Fees in advance of the project . The unit price for Field Office, Utility Fees includes the cost of monthly usage fees for electricity, gas, internet services and charges , cleaning, bottled water, monthly water , and sanitary service . The Department will reimburse the Contractor for monthly usage fees for electricity, gas, internet, cleaning, bottled water, water , and sanitary charges incurred by the Department . The Departm ent will reimburse the Contractor monthly for field office utility fees, at invoice costs, with the first pay estimate after receipt of paid invoices from the Contractor . The Department will not allow mark -ups. If the Engineer terminates use of the field office during seasonal suspension of work, the Department will continue to reimburse the Contractor for Field Office, Utility Fees during the suspension.
C.Field Office, Secure Storage, Survey Equipment . The unit price of Field Office, Secure Storage, Survey Equipment includes the cost of setup, providing access, maintaining, and securing storage area. The Engineer will measure Field Office, Secure Storage, Survey Equipment in full months for the time required. The Department will pay for this item on a monthl y basis, with the first pay estimate following the first full month of occupancy. MDOT Standard Specifications for Construction Section 809 8-39 D. Field Office, Secure Storage, Testing Sample and Supplies. The unit price of Field Office, Secure Storage, Testing Samples and Supplies includes the cost of setup, providing access, maintaining, securing storage area, and equipment needed for testing samples . The Engineer will measure Field Office, Secure Storage, Testing Samples and Supplies in full months for the time required. The Department will pay for this item on a monthly basis, with the first pay estimate following the first full month of occupancy.
Source: Michigan Standard Specifications for Construction, 2020 Edition. Pages 597–600 of 1,146.