SECTION 514 – FIELD OFFICE
514.01 Description
This work shall consist of furnishing, erecting, equipping, maintaining and removing upon completion a field office of the type specified for the exclusive use of Department Engineers and Inspectors at a location on the project approved by the Engineer.
514.02 Procedures
The field office and equipment required herein shall remain the property of the Contractor. The Contractor supplied Department field office shall be separated from buildings and trailers used by the Contractor and shall be erected and made functional as an initial operation of the work. The Contractor’ s failure to have the field office functional when work first begins on the project will result in the Engineer withholding payment of the Contractor’ s monthly progress estimate, except that the estimate will not be withheld if the Contractor has shown that the failure is not due to negligence on his part or for reasons beyond his 514.02 control. The field office shall be operational throughout the duration of the project and shall be removed from the project site upon completion and final acceptance of the project. Furnishings and equipment specified herein shall be maintained in sound and functional condition throughout the duration of the project. The field office shall be weatherproof, tightly floored and roofed, constructed with an air space above the ceiling for ventilation, supported above the ground and anchored against movement. The width of the field office shall be at least 8 feet, and the floor-to-floor ceiling height shall be at least 7 feet 6 inches. If a trailer is provided for the field office, its width shall be at least 7 feet 6 inches and the floor-to-ceiling height shall be at least 6 feet 6 inches. The inside walls and ceilings shall be constructed of Masonite, gypsum board, or other similarly suitable materials as permitted by national and\or local fire and building codes. The exterior walls, ceiling and floor shall be insulated. Field office shall be provided and outfitted as follows according to the type specified. Type I Field Offices shall have an enclosed floor space of at least 500 square feet with 100 square feet of counter space and 120 square feet of overhead shelving. The field offices shall be equipped with the following: Quantity Item 4 Double–pedestal desks, keyed, (approximately 60 inches by 34 inches or at least 2,000 square inches) 1 Plan and drafting table (approximately 30 inches by 96 inches) with an adjustable stool 2 Computer tables - 29 inch height (approximately 48 inches by 30 inches surface area) 3 4-Drawer metal fire protection file cabinets, 15-inch drawer width, minimum UL rating of Class 350 2 2-Drawer fire protection file cabinets, 15 inch drawer width, minimum UL rating of Class 350 2 Rolling Plan racks for 24 by 36 inch drawings with 6 plan clamps 2 Bookcases, 36 inches by 42 inches with four shelves 1 Dry erase board – wall mounted, minimum 15 square feet, with eraser and markers 1 Small frost free refrigerator 1 Small microwave 2 Printing calculators 6 Office Chairs, 2 with casters 3 Wastebaskets 3 Folding conference tables – minimum 36 inches by 72 inches 4 Folding chairs 1 Pencil sharpener 1 Answering Machine 1 Facsimile machine with optional memory and service contract for preventative maintenance, including replacement print cartridges 1 Copy machine with the following features: - Capability of copying 8-1/2” x 11”, 8-1/2 x 14” and 11” x 17” sized originals - Bin sorter - Automatic Feed - Automatic paper size selection - Size magnification/reduction from 200% to 50% of original image size - Service contract with preventive maintenance, including drum replacement and toner supply 1 First Aid kit containing eyes and skin protection for emergencies 2 Smoke detectors with batteries 514.02 Type II Field Offices shall have an enclosed floor space of at least 400 square feet and shall be equipped with the following: Quantity Item 1 Double–pedestal desk, keyed (approximately 60 inches by 34 inches or at least 2,000 square inches) 1 Plan and drafting table (approximately 30 inches by 96 inches) with an adjustable stool 1 Computer table - 29 inch height (approximately 48 inches by 30 inches surface area) 1 4-Drawer metal fire protection file cabinet, 15 inch drawer width, minimum UL rating of Class 350 2 2-Drawer fire protection file cabinets, 15 inch drawer width, minimum UL rating of Class 350 1 Rolling Plan rack for 24 by 36 inch drawings with 6 plan clamps 1 Bookcase, 36 inches by 42 inches with four shelves 1 Dry erase board – wall mounted, minimum 15 square feet, with eraser and markers 1 Small frost free refrigerator 1 Small microwave 1 Printing calculator 4 Office chairs, 2 with casters 4 Folding chairs 4 Wastebaskets 1 Folding conference table – minimum 36 inches by 72 inches 1 Pencil sharpener 1 Answering Machine 1 Copy machine capable of copying 8-1/2” x 11”, 8-1/2” x 14” and 11” x 17” sized originals 1 First Aid kit containing eye and skin protection for emergencies 2 Smoke detectors with batteries Type III Field Office shall have an enclosed floor space of at least 200 square feet and shall be equipped with the following: Quantity Item 1 Double–pedestal desk, keyed (approximately 42 inches by 30 inches) at least 1,250 square inches 1 Plan and drafting table (approximately 30 inches by 72 inches) with an adjustable stool 1 Computer table - 29 inch height (approximately 48 inches by 30 inches) 1 4-drawer metal fire protection file cabinet, 15 inch drawer width, minimum UL rating of Class 350 2 2-Drawer fire protection file cabinets, 15 inch drawer width, minimum UL rating of Class 350 1 Rolling Plan rack for 24 by 36 inch drawings with 6 plan clamps 1 Dry erase board – wall mounted, minimum 15 square feet, with eraser and markers 1 Small frost free refrigerator 1 Small microwave 1 Printing calculator 3 Office chairs, 2 with casters 4 Folding chairs 2 Wastebaskets 1 Folding conference table, minimum 36 inches by 72 inches 1 Pencil sharpener 514.02 1 Answering machine 1 First Aid kit containing eye and skin protection for emergencies 1 Smoke detector with batteries
a.Windows and Doors: The field office shall have at least three windows with removable screens and appropriately sized blinds or shades. Each window shall have an area of at least 540 square inches, capable of being easily opened and secured from the inside. All field office types shall have at least two exterior passage doors. Doors shall be at least 30 inches in width and 78 inches in height. Exterior passage doors shall be equipped with locks and at least two keys per door shall be furnished to the Engineer or Project Inspector. In addition, each exterior door shall be equipped with a steel security bar that is installed horizon - tally and fabricated to lock with a 3/8” diameter padlock shank. The Department will furnish the padlocks for the security bars.
b.Steps: Steps shall conform to the State Building Code and shall be maintained free from obstructions.
c.Storage Facility for Nuclear Gage(s): The field office shall be furnished with an outside storage facility for the Department’ s nuclear gages. The storage facility shall not be located within 10 feet of any structure. This facility shall be provided with electrical power and shall be equipped for an interior switched light and one single-phase, 120V , 15 amps, grounded, weatherproof, duplex receptacle for recharging the nuclear gages. The storage facility for the nuclear gages shall be weatherproof, tightly floored and roofed, and shall have a tamper resistant key operated lock with two keys furnished to the Engineer or Project Inspector.
d.Storage Facility for Test Equipment: The field office shall be provided with a storage facility, separate from the office for storage of test equipment, other than the nuclear gage. The storage facility shall have a minimum floor space of 64 square feet and include four shelves at least 11 inches deep mounted along the length of one wall. The storage facility for test equipment shall be weatherproof, tightly floored and roofed, and shall have a tamper resistant key operated lock with two keys furnished to the Engineer or Project Inspector.
e.Lighting, Heating, and Air Conditioning: The field office shall have satisfactory functional lighting, electrical outlets, heating equipment, an exhaust fan, and air conditioner connected to an operational power source. At least one of the light fixtures shall be a fluorescent light situated over the plan and drafting table. There shall also be at least one 100 watt incandescent or equivalent compact fluorescent lamps (CFL) or light emitting diode (LED) exterior light fixture at each exterior doorway. Electrical power and fuel for heating equipment shall be furnished by the Contractor.
f.Fire Extinguishers: The Contractor shall furnish and maintain one fire extinguisher for each required exterior passage door. Fire extinguisher(s) may be chemical or dry powder, UL Classification 10B:C (minimum), suitable for T ype A:B:C fires and shall be mounted and maintained in accordance with OSHA Safety and Health Standards.
g.Toilets: Toilets shall conform to the state and local boards of health or other bodies or courts having jurisdiction in the area. Toilet facilities may be located either inside the Field Office or be portable toilet facilities. 514.03 If the Contractor provides toilet facilities inside the Field Office, the toilet facilities shall have a continuous supply of water at a flow rate of not less than five gallons per minute. The toilet facilities shall be connected to either a sewer line or a permitted sewage holding tank with sewage pumping at a frequency that prevents overflow and back ups. The toilet facilities shall have a positive functional lock on the inside of the doors. If the Contractor provides portable toilet facilities, then there shall be separate facilities for both male and female personnel with appropriate signs for “Men’ s Rest Room” and “Women’ s Rest Room” having lettering at least 2 inches in height. Both men’ s and women’ s portable toilet facilities shall have an adequate positive locking system provided on the inside of the doors. The facility labeled “Women’ s Rest Room” shall also have a positive, uniquely-keyed, exterior locking device, and the Contractor shall provide two keys to the Engineer or Project Inspector. The Contractor shall also provide washing facilities in accordance with VOSH regulations.
h.Drinking Water: The Contractor may provide either potable water inside the Field Office or bottled drinking water service that includes a dispenser capable of providing both hot and cold water, and disposable cups. The Contractor shall cause the bottled drinking water service to replenish both bottled water and disposable cups no less frequently than twice per month.
i.Utilities: Except for telephone services and high speed Internet service, the Contractor shall make arrangements for necessary utility connections, maintain utilities, pay utilities service fees and bills, and make arrangements for final disconnection of utilities. The Contractor shall also furnish two touch tone telephones in each field office and permit the work necessary to install them.
j.Miscellaneous Items: The field office shall also include the following:
1.A certification that the office is free of asbestos and other hazardous material.
2.A broom, dust pan, mop, mop bucket, general cleaning supplies, and trash bags.
3.An all weather parking area for either twelve vehicles (for a T ype I office) or six vehicles (for either a T ype II or a T ype III office), and all weather graveled access to the public roadway. The Contractor shall maintain the parking area and graveled access such that it is passable with a compact sedan without causing vehicular damage. The parking lot shall be sufficiently lighted to illuminate all areas of the lot.
4.Security measures for the Field Office during other than normal working hours shall be equivalent to that used by the Contractor for his job site and office facilities.
514.03 Measurement and Payment
Field office will be measured in months of actual use by the Engineer and Inspectors and will be paid for at the contract unit price per month. This price shall include furnishing, erecting, maintaining, and removing the field office when no longer required, and providing the facilities, furnishings, equipment, utilities and services as described herein. Payment for periods less than one month shall be based on the pro-rata days during the month that the field office was used by the Engineer and Inspectors, however, payment will not be made for any time in excess of the time limit established in the Contract as extended in accordance with Section 108.04.
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Field office in other states
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Source: Road and Bridge Specifications, 2020 Edition. Pages 737–741 of 1,065. View official source ↗