103.0 1 103.0 4 103 - 1 Initial Edition SECTION 103 —AWARD AND EXECUTION OF CONTRACT
103.01 CONSIDERATION OF BIDS —After the bids are opened, the total bid amount and the name of the
apparent low bidder will be publicly announced. Bids will then be promptly verified and, if determined by the Secretary to be satisfactory, the results of the determination of the lowest responsive and responsible bidder will be made available to the public.
a.Submission of Component Item Schedule. The apparent low bidder is required to complete and submit a Component Item Schedule for each lump sum item requiring a Component Item Schedule (CIS) in the bid, providing quantities and unit prices for the component items associated with that lump sum pay item. The completed CIS becomes part of the contract. The proposal will include a CIS for each applicable “as designed,” lump sum item. When the proposal indicates that an equivalent structure or facility of an alternate design may be constructed in lieu of the “as - designed” structure or facility and the alternate design is bid, the necessary CIS must be prepared by the bidder. The apparent low bidder is required to submit CIS electronically using the ECMS website after the bid opening. No payments will be made for any item of work until the CIS is submitted and approved. In the event a deficiency is discovered in the information provided on the CIS, the bidder will be notified to correct the deficiency. In the event the apparent low bid is rejected, the next lowest bidder will be notified to prepare and submit the CIS in t he manner as specified herein.
103.02 AWARD OF CONTRACT —When a bid received has been determined by the Secretary to be
satisfactory, a contract will be awarded in writing to the lowest responsive and responsible bidder within 60 days from the opening date of the bids. Thirty -day extensions of the award date may be made by the mutual written consent of the Representative and the lowest responsive and responsible bidder. The Department will base the award exclusively on the total in the bid schedule and on compliance with all the bidding requirements. No prices will be negotiated due to any extensions. Contract award on a joint venture bid will place upon the joint participants complete liability, jointly and individually, for contract performance. Contracting corporations, which are chartered in a state other than Pennsylvania, as well as individuals or firms doing business under fictitious names, are required to register with the Secretary of the Commonwealth and obtain a certificate authorizing th em to do business in Pennsylvania, before they can be awarded a contract.
103.03 CANCELLATION OF AWARD —The Secretary reserves the right to cancel the award of any contract
at any time before its approval by the Chief Counsel, the General Counsel, and/or the Attorney General, or their designees, when such cancella
Source: Pennsylvania Department of Transportation Specifications, 2026 Edition. Pages 29–33 of 1,522.