067121 — Electronic Ticketing (E-Ticketing)

121.01 Description

The work shall consist of supplying electronic material ticket data (e-tickets) of material deliveries consisting of asphalt, Portland cement concrete (PCC), and aggregates, to the Administration’s portal. Only the materials delivered to the project site for placement will require e-tickets. The Contractor/Supplier can utilize a plant ticketing system of their choice to create the material ticket data. The State Highway Administration (SHA) e-ticket portal vendor will provide a direct connection option for the Contractor/Supplier’s existing plant ticketing system. If this connection method is not utilized, an API key specific to each contractor will be provided by the SHA e-ticket portal vendor or directly from the Administration. The work shall also create an end-to-end solution to produce e-tickets, distribute those e-tickets, provide sorting features, and record field measurements such as test results and/or inspector remarks. Ownership of material ticket data shall be provided to the Administration.

121.02 Materials

Not applicable.

121.03 Construction

121.03.01 Requirements.

121.03.01 01 Electronic Ticketing Preconstruction Meeting. A preconstruction e-ticketing

meeting shall be held and the following meeting topics are required to be discussed 14 days prior to any material deliveries received at the project of the materials mentioned in this section. E-Ticketing Preconstruction Meeting Topics:

121.03.01 02 General MDOT e-ticketing vendor’s software requirements. Any software that

produces an automated method for producing e-tickets must provide electronic ticket data that meets all FHWA and State regulations and standards.

121.03.01 03 Material Producer/Supplier Requirements. The Contractor’s producer/supplier

must be able to upload electronic material data to SHA’s e-ticketing vendor. 121.03.01.03.01 Electronic Ticket Date File. The Contractor’s uploaded e-ticket data will provide the project’s SHA representative access to, within the Administration’s portal, a digital file containing the individual delivery tickets, a daily summary sheet and the ability to export reports containing a separate line for each load delivered to the project during that production run. The electronic tickets are transmitted in real time from loadout systems directly to field inspection staff. The electronic ticket serves as a source document and must be securely stored and archived in electronic form. Please note - Image files of hardcopy tickets are not acceptable or federally approved for use as e-tickets, as they are paper ticket source documents that are converted into an image form, such as a photo, portable document format, scan, or fax, to enable electronic transmittal.

121.03.01 03.02 Preconstruction Electronic Ticket Data Feed Testing. Conduct a test of each

intended supplier’s ability to feed data into the Administration’s software 30 days prior to any work on the project commencing, this test must be completed prior to the e-Ticketing Preconstruction Meeting, refer to 121.03.01. This test will ensure that each supplier’s solution is integrated with the Administration’s portal prior to shipping any materials. All associated tickets with the test shall be deleted from the Administration’s portal after the Engineer confirms receipt and accuracy of the test, with the reason for deletion as “Ticket Integration Test.”

121.03.01 03.03 Latency Requirements. All ticket data must be transmitted within 5 minutes of

creation or of any change to that electronic document. The minimum level of service expected to receive tickets no later than 5 minutes or less of ticket creation is 99.5 percent. Tickets shall not be accepted after the delivery vehicle leaves the Project site prior to updating of ticket status by SHA Inspector without documented approval by the Engineer.

121.03.01 03.04 Weight Ticket. Use an approved plant automatic weighing and printing system.

Prepare an electronic file containing a separate record of each delivery ticket with the cumulative total weight of the mix for that production run.

121.03.01 03.05 Reissuing an Electronic Ticket. Any ticket shall not be reissued after that ticket

has been changed to a status of Delivered or Rejected without documented approval by the Engineer. 2025 STANDARD SPECIFICATIONS FOR CONSTRUCTION AND MATERIALS

121.03.01 04 Alternative Means Ticket of Collection at Project Sites with Low or No

Connectivity. At Project locations where mobile devices cannot achieve consistent connectivity with the SHA’s chosen software solution then alternative means of material ticket collection may be necessary at the discretion of the Engineer. This alternate means must be discussed and agreed upon prior to any material being delivered to the site. The Contractor and Engineer are to visit the site and test the connectivity of mobile devices 30 days prior to any expected delivery to the Project. Alternative methods may be software offline modes or hardcopy paper ticketing. All ticket data is to be reconciled and uploaded to the SHA software at the end of the shift. The Administration holds the right to request hardcopy paper tickets at any time due to system failures, connectivity issues, or inconsistency found in the data provided. All Contractors providing e-ticket data to the Administration for the first time shall maintain paper tickets for a minimum of one year of service after the first accepted ticket by the administration. At the end of this year of service, the Contractor can request to no longer maintain paper tickets for projects that do not have connectivity issues at the e-ticket preconstruction meeting.

121.03.01 05 Ticket Data Requirements. The following data is required to be captured for each

e-ticket within the e-ticketing software provided by the producer/supplier’s chosen solution: (All weights and cubic yardage data values shall be to the nearest hundredth (0.01) in decimal precision)

121.04 Measurement and Payment

Electronic Ticketing (e-Ticketing) is to be considered normal business practices and all ticket data collected by the Administration in any e-ticketing format will not be measured but the cost will be 201 — ROADWAY EXCAVATION (CLASS 1, CLASS 1-A, CLASS 2) CATEGORY 200 GRADING SECTION 201 — ROADWAY EXCAVATION (CLASS 1, CLASS 1-A, CLASS 2)

201.01 Description

Excavate and grade for roadways and appurtenances to the lines and grades specified.

201.01.01 Classification

CLASS 1 — All excavation where the width of the bottom of the cut is 15 ft or more. CLASS 1-A — All excavation of unsuitable material below the lowest excavation limits established. CLASS 2 — All excavation where the width of the bottom of the cut is less than 15 ft. Excavation for flumes, ditches outside cut or fill slopes, and stream and channel changes are included in this classification unless otherwise specified.

201.01.02 Excavation. Excavation includes the following:

201.02 Materials

Not applicable. 2025 STANDARD SPECIFICATIONS FOR CONSTRUCTION AND MATERIALS